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Emergency Management Support System

GeorgiaGeorgia, USADue Monday, November 9, 2026
Client
Georgia
RFP Number
SW-120673
Posted
10/14/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The buyer requires a vendor to install and activate an emergency management support system across all district schools and facilities. The scope includes providing software, hardware, peripheral devices, staff training, wearable remote alert activation devices, geographically configured emergency strobes, automated intercom integration, and computer broadcast capabilities. Only onshore USA organizations are eligible to submit proposals for this offsite work. Applicants must submit questions by October 29, 2026, and digital responses may be submitted via email or online. The resulting contract will have a three-year term, and the buyer is actively seeking budget proposals.

Key solicitation details

AI-extracted from EMERGENCYMANAGEMENTSUPPORTSERVICESRFP26-218.pdf. Confirm against the original documents before bidding.

The Richmond County School System is soliciting proposals for an Emergency Management Support System and Services to serve approximately 5,000 employees and 29,000 students across all district schools and facilities. The vendor will supply hardware, software, wearable alert devices, installation, training, and ongoing support. Contractors must comply with insurance, E-Verify, and sex offender background check requirements.

Issued by
Richmond County Board of Education
Questions due
October 29, 2026 @ 5:00 P.M.
Proposals due
NOVEMBER 9, 2026 @ 3:00 P.M.
Anticipated award
November 17, 2026
Contract start
January 1, 2027
How to submit
Sealed hard copy and digital copy via USB flash drive
Submission details
Submitted in a sealed envelope addressed to Dr. Malinda Cobb, Superintendent of Schools, c/o Mr. Bobby Smith, CFO, Richmond County Board of Education, 864 Broad Street, Augusta, GA 30901. Requires one paper copy and one digital copy on a labeled USB flash drive.
Contract term
3 years, beginning January 1, 2027, and ending on December 31, 2029
Place of performance
All schools and facilities in the Richmond County School System district, including Central Office, Transportation Department, and Maintenance and Facilities in Augusta, GA
Insurance and bonding
Workers Compensation: $1,000,000; General Liability/Property Damage: $1,000,000 combined single limit; Automobile Liability: $1,000,000; Contractual Liability: $1,000,000; Errors and Omissions: $1,000,000; Umbrella Policy: $5,000,000. RCSS must be named as additionally insured.
Funding
O.C.G.A. § 20-2-506

How proposals are evaluated

Promotes Active User Participation20
Proven Tenure/Track Record with Similar Size School Districts25
Compatibility with Existing District Infrastructure20
Ability to Custom Configure as District Requests10
Ease of Use15
Pricing10

Scope of work

  • CrisisAlert system with wearable wireless staff alert buttons and facility-wide wireless infrastructure
  • Safety Blueprint intelligent response mapping solution
  • Enhanced Visitor Management system with real-time visitor tracking and background checks
  • Reunification system integrated with SIS for student-parent release verification
  • Geographic configuration of color-coded incident/emergency management strobes
  • Automated intercom announcements integrated with existing analogue intercom systems
  • Desktop takeover and district network alert broadcasting capability
  • On-site training, scheduled webinars, video tutorials, and unlimited vendor-provided system support

Minimum qualifications

  • Compliance with E-Verify program requirements under A.R.S. § 41-4401 and O.C.G.A. § 13-10-91(b)(4)
  • Ability to complete annual criminal history record inquiries and certify non-assignment of registered sex offenders
  • Provision of a minimum of 3 references from similar-sized school districts or companies

Documents to include with the bid

  • Proposal Form
  • RFP Cover Sheet
  • Submittal Cover Form
  • Company specifications, pertinent information, and implementation plans
  • Pricing details
  • Minimum of 3 references
  • Current technical data information (if bidding alternative product/manufacturer)
  • Product warranty information
  • Attachment #1: Sex Offender Acknowledgement Form
  • Attachment #2: E-Verify Affidavit

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