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Athletic Complex Concessions Services

City of LubbockTexas, USADue Tuesday, November 3, 2026
Client
City of Lubbock
RFP Number
FOOD-11220
Posted
10/14/2026
Category
Live Animals, Poultry, Food, Beverage, Catering Services and Supplies, Vending Machines
Budget
Looking for Proposal
NAICS
—
Set-aside
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Contact
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Description

AI Generated

The City of Lubbock is seeking proposals from qualified offerors to provide athletic complex concessions services in Lubbock, Texas. Eligible offerors are onshore USA organizations with the authority to bind their firm in a contract. Offerors must submit their proposals electronically through the Bonfire portal or as a physical hard copy to the City of Lubbock Purchasing and Contract Management Department. All questions must be submitted no later than October 22, 2026, and final proposals are due prior to 3:00 P.M. on November 3, 2026. Sealed proposals will be evaluated based on standard criteria formulated around the features that best meet the City's required needs, quality levels, and budget constraints, rather than solely on the lowest price. Contractors must provide proof of required insurance coverages, including general liability, automobile liability, and workers' compensation, prior to contract approval.

Key solicitation details

AI-extracted from ESBD_566892_1791823480041_(01) - RFP 27-19980-KM.pdf. Confirm against the original documents before bidding.

The City of Lubbock seeks a qualified concessionaire to provide concession services at five concession stands within the Tom Martin Youth Sports Complex and Berl Huffman Athletic Complex. The contractor will operate, staff, and equip the stands to serve league games, tournaments, and events. Offerors are responsible for verifying conditions and submitting complete proposals.

Issued by
City of Lubbock
Pre-proposal meeting
October 22, 2026, at 10:00 A.M.
Requests for additional information or clarification due
no later than five (5) calendar days prior to the proposal closing date
Proposals due
November 3, 2026, prior to 3:00 P.M.
How to submit
Electronic via Bonfire portal or sealed hard copy
Submission details
Submit electronically through Bonfire or deliver one original hard copy in a marked envelope to Marta Alvarez, Director of Purchasing and Contract Management, City of Lubbock, 1314 Avenue K, 9th Floor, Lubbock, TX 79401 or P.O. Box 2000, Lubbock, TX 79457.
Contract term
one (1) year, with the option of four (4), one year extensions
Estimated value
Minimum total annual compensation payable to the City shall be $108,000
Place of performance
Tom Martin Youth Sports Complex and Berl Huffman Athletic Complex, Lubbock, Texas
Insurance and bonding
Commercial General Liability ($2,000,000 Aggregate), Automobile Liability (Any auto), and Workers' Compensation. City listed as Additional Insured with Waiver of Subrogation on required policies. 30-day notice of cancellation required.

How proposals are evaluated

Relevant Experience and Qualifications15 Points
Operating and Staffing Plan20 Points
Menu, Pricing, and Customer Service20 Points
References and Past Performance5 Points
Financial Proposal40 Points

Scope of work

  • Operate five concession stands across Tom Martin Youth Sports Complex and Berl Huffman Athletic Complex
  • Furnish, install, maintain, and remove all necessary concessions equipment and supplies
  • Provide and maintain a City-approved computerized point-of-sale system and merchant-processing account
  • Supply food, beverages, and accessories with an approved menu and pricing structure
  • Obtain and maintain all required health, safety, food-handler, and business licenses and permits
  • Provide required staffing, on-site supervision, and continuous service during active field play
  • Submit certified monthly reports and percentage or rent payments to the City
  • Maintain sanitation, cleanliness, continuous cleaning logs, and operational compliance

Minimum qualifications

  • Experience operating multi-location concessions, sports concessions, or comparable high-volume food service
  • Obtain and maintain required food establishment approvals, health licenses, and food-handler certifications
  • Maintain required insurance coverage with an A.M. Best rating of A- or better
  • Ability to provide reliable Wi-Fi or mobile data connectivity for POS operations at no cost to the City

Documents to include with the bid

  • Manually signed proposal by an authorized officer
  • Financial Information including most recent balance sheet
  • Commission Proposal meeting or exceeding the $108,000 minimum
  • Sample Menu and Pricing list
  • Equipment list for each stand
  • Operations and Continuity Plan
  • Subcontractor disclosure details (if applicable)
  • Form CIQ (Conflict of Interest Questionnaire, if applicable)
  • Certificate of Interested Parties (Form 1295)

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