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Municipal Procurement Practices and Procedures Services

Duncanville, TexasTexas, USADue Wednesday, November 4, 2026
Client
Duncanville, Texas
RFP Number
EXTRA-77858
Posted
10/14/2026
Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for Proposal
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The City of Duncanville seeks a vendor to provide municipal procurement practices and procedures services. The selected vendor must review existing purchasing ordinances, administrative procedures, and standard operating guidelines, test cycle times and bottlenecks across a representative sample of past solicitations, contracts, and change orders, interview key stakeholders, and deliver a final gap analysis report with recommendations for policy updates and staff training. Work must be performed onsite within the USA over a one-year contract term. Eligible USA-based offerors can submit responses digitally via email or online, with all offers remaining valid for 120 days. A pre-bid meeting and the deadline for submitting questions are both set for October 21, 2026. Proposals must include mandatory elements, references with contact information, key employee resumes, and a cost proposal detailing a fixed-fee breakdown separated by project phase. An evaluation committee will score compliant proposals out of 100 total points based on technical requirements and system architecture (40 points), vendor experience and qualifications (30 points), project team qualifications (15 points), and the cost proposal (15 points).

Key solicitation details

AI-extracted from RFP 27-0002 PROCUREMEMENT DEPARTMENT ASSESSMENT.pdf. Confirm against the original documents before bidding.

The City of Duncanville is issuing this Request for Proposals to evaluate municipal procurement practices and procedures, focusing on identifying operational bottlenecks and modernizing procurement workflows and systems. Bidders must demonstrate at least three years of public-sector procurement experience and meet active SAM.gov registration requirements.

Issued by
The City of Duncanville Procurement and Contracting Office, Fiscal Services Department
Date Issued
OCTOBER 10, 2026
Date to Submit Written Questions
October 21, 2026 @ 5:00 p.m. (CST)
Proposals due
NOVEMBER 04, 2026 @ 2:00 PM, local time
Contract Award Date
November/ December 2026
How to submit
Sealed hard copy or electronic email submission
Submission details
Hard copy: 1 original copy plus 1 digital copy on thumb drive in a sealed envelope to Chief Procurement Officer, City of Duncanville, TX. Electronic: [email protected].
Contract term
Initial one-year (1) period
Place of performance
City of Duncanville, TX
Insurance and bonding
Workers' Compensation (statutory limits); Auto Liability; General Liability ($250,000 per occurrence, $500,000 aggregate bodily injury, $100,000 property damage); Professional Liability Errors and Omissions ($300,000 per occurrence).
Funding
Federally funded; 49 CFR Part 18 / 15 CFR Part 24 / 2 CFR Regulations Part 200 / Title VI of the Civil Rights Act of 1964

How proposals are evaluated

Technical Requirements & System Architecture40 Points
Vendor Experience & Qualifications30 Points
Project Team Qualifications15 Points
Cost Proposal15 Points

Scope of work

  • Evaluate current use of existing tools and software and procurement procedures
  • Deliver a final gap analysis report with actionable recommendations for policy updates and staff training
  • Provide a timeline for completion of project steps and a final completion date

Minimum qualifications

  • Active registration with System for Award Management (SAM.gov) and cleared from federal awards
  • Minimum of three (3) years of experience providing public-sector procurement consulting services
  • Demonstrated experience with governmental procurement and contracting
  • Three (3) references for similar engagements completed within the last five years

Documents to include with the bid

  • Original, signed offer page (Page 1)
  • Cost Proposal / Attachment A Pricing Sheet
  • Attachment B Reference Form
  • Attachment C Conflict of Interest Form
  • Attachment D SAM.GOV Record Submission
  • Attachment E List of Projects (3-Year History)
  • Attachment F Copy of City-Issued License
  • Brief business history and capabilities
  • Evidence of financial stability
  • Resumes of key employees

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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