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School Transportation Services

Fairhaven, MassachusettsMassachusetts, USADue Saturday, October 24, 2026
Client
Fairhaven, Massachusetts
RFP Number
TRANSPORT-12252
Posted
10/14/2026
Category
Transportation Services
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The Fairhaven Public Schools seeks a contractor to provide student transportation services for bus routes designed to pick up students, transport them to designated schools or other sites, and return them to their respective bus stops. The contractor must assign fully trained and courteous drivers, conduct driver and annual student safety training, supply daily pre-trip inspection reports, submit route details, maintain substitute buses, conduct mandatory employee drug testing, and carry specified general liability, automobile, and umbrella insurance naming the Town of Fairhaven and Fairhaven Public Schools as additional insureds. Eligibility is limited to USA onshore organizations, and subcontractors or assignments require written consent from the Superintendent or designee. Applicants must submit two sealed copies of their bid—one marked "ORIGINAL" and one marked "COPY"—to the Office of the Superintendent in Fairhaven, MA, by 1:00 P.M. EST on November 24, 2026. Written questions are due by 1:00 P.M. on November 18, 2026. The contract will be awarded under Chapter 30B of the Massachusetts General Laws to the responsible bidder offering the lowest price for the initial contract term, which runs from July 2027 through June 2030. The selected vendor must provide executed contract documents, an insurance policy, and a performance bond within 15 days of notice of award.

Key solicitation details

AI-extracted from FPS IFB Bus Services.pdf. Confirm against the original documents before bidding.

Fairhaven Public Schools is soliciting sealed bids for student transportation services for a three-year period from July 2027 through June 2030. The contract includes options for fourth and fifth year extensions at the school district's discretion. Qualified contractors with at least five years of experience operating school bus contracts in New England are eligible to submit bids.

Issued by
Fairhaven Public Schools
Questions due
November 18, 2026, at 1:00 P.M.
Proposals due
November 24, 2026 at 1:00 P.M. EST
Roster of bus drivers due
Prior to August 15th of each year
Option year 4 award decision by
March 1, 2030
Option year 5 award decision by
March 1, 2031
How to submit
Sealed hard copy
Submission details
Submit two copies (one marked ORIGINAL, one marked COPY) in a sealed envelope to Nicole Potter, School Business Manager, Fairhaven Public Schools, 128 Washington Street, Fairhaven, MA 02719.
Contract term
Three (3) year contractual basis, commencing on July 1, 2027, and terminating on June 30, 2030, with an additional option for years four (4) and five (5).
Place of performance
Fairhaven, MA
Insurance and bonding
Performance bond in the amount of 100% of the contract bid price for each year. 5% bid deposit required. Workers Compensation Insurance, Commercial General Liability, and Automobile Liability naming Town of Fairhaven and Fairhaven Public Schools as additional insureds.
Funding
Massachusetts General Laws Chapter 30B, Chapter 69 Section 1G, Chapter 62C Section 49A

How proposals are evaluated

Total contract pricing
Past performance
Staff experience including key personnel
Completion of required Appendices

Scope of work

  • Design and execute K-12 student bus routes for pick-up and drop-off
  • Provide daily student transportation to and from designated schools and sites
  • Furnish buses with a capacity of not less than 71 students
  • Provide extra transportation for athletic contests and student activity programs
  • Conduct driver and student safety training annually
  • Provide information on route mileage, pick-up and drop-off times, and student assignments
  • Perform daily pre-trip vehicle inspections
  • Maintain buses in a clean, safe, and operable condition

Minimum qualifications

  • At least five (5) years experience in the transportation of school children operating a bus contract in New England utilizing at least fifteen (15) buses
  • Proposed contract manager with at least two (2) years experience as a manager or supervisor in the school bus industry
  • Contract manager knowledgeable of Massachusetts Laws pertaining to the school bus industry
  • Drivers duly licensed holding a Massachusetts Department of Public Utilities (D.P.U.) or School Bus License pursuant to M.G.L. Chapter 90, Section 8A
  • Drivers background-checked in compliance with M.G.L. Chapter 71, Section 38R

Documents to include with the bid

  • 5% Bid bond or certified check
  • Letter of intent from a bonding company
  • List of references and New England school systems contracted in the past five years
  • Balance sheet and statement of profit and loss, if requested
  • Bank credit reference
  • Resumes of principal management personnel and proposed contract manager
  • Accident record for the previous three years in Massachusetts
  • Proposed location for parking buses and dispatch office
  • List of any lawsuits that could interfere with performance
  • Appendices A, B, C, D, E, F, G, H, I, and J

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