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Emergency Management Support System

GeorgiaGeorgia, USADue Monday, November 9, 2026
Client
Georgia
RFP Number
SW-120686
Posted
10/14/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The Richmond County Board of Education needs a contractor to provide an emergency management support system and services. The requested scope includes providing wearable remote alert notification activation devices for faculty and staff, installing incident strobes across multiple facility locations, broadcasting emergency information on district devices, providing training and unlimited support, and delivering a four-part system that features CrisisAlert, Safety Blueprint, Enhanced Visitor Management, and Reunification. Performance of the work will occur offsite, and eligibility is limited to onshore USA organizations. Proposals are evaluated using a 100-point matrix scale based on promoting active user participation (20 points), track record with similar school districts (25 points), compatibility with district infrastructure (20 points), custom configuration capabilities (10 points), ease of use (15 points), and pricing (10 points). Vendors must submit all questions by October 29, 2026. Proposals are due by November 9, 2026, at 3:00 p.m. at 864 Broad Street, Augusta, Georgia 30901, and can be submitted digitally via email, online, or delivered in a sealed envelope containing the proposal form, product specifications, pricing, an E-Verify affidavit, a signed sex offender form, and a minimum of 3 references.

Key solicitation details

AI-extracted from EMERGENCYMANAGEMENTSUPPORTSERVICESRFP26-218.pdf. Confirm against the original documents before bidding.

The Richmond County School System is seeking an Emergency Management Support System and Services for district-wide use. The system must include hardware, software, peripheral devices, and training across four core components: CrisisAlert, Safety Blueprint, Enhanced Visitor Management, and Reunification. All qualified contractors capable of providing the specified turnkey solution may submit proposals.

Issued by
Richmond County Board of Education
Questions due
October 29, 2026 @ 5:00 P.M.
Proposals due
NOVEMBER 9, 2026 @ 3:00 P.M.
Anticipated award
November 17, 2026
Contract start
January 1, 2027
How to submit
Sealed hard copy and digital copy via USB flash drive
Submission details
Submit one paper copy of proposal and one digital copy on a labeled USB flash drive in a sealed envelope addressed to Dr. Malinda Cobb, Superintendent of Schools, Richmond County Board of Education, c/o Mr. Bobby Smith, CPA, CFO, 864 Broad Street, Augusta, GA 30901. Mark envelope with EMERGENCY MANAGEMENT SUPPORT SYSTEM and SERVICES RFP #26-218.
Contract term
3 years, beginning January 1, 2027, and ending on December 31, 2029
Place of performance
Richmond County School System schools and facilities including Central Office, Transportation Department, and Maintenance and Facilities in Augusta, Georgia
Insurance and bonding
Workers Compensation: $1,000,000; General Liability/Property Damage: $1,000,000 combined single limit; Automobile Liability: $1,000,000; Contractual Liability: $1,000,000; Errors and Omissions: $1,000,000; Umbrella Policy: $5,000,000. RCSS must be named as additionally insured party.
Funding
O.C.G.A. 20-2-506

How proposals are evaluated

Promotes Active User Participation20
Proven Tenure/Track Record with Similar Size School Districts25
Compatibility with Existing District Infrastructure20
Ability to Custom Configure as District Requests10
Ease of Use15
Pricing10

Scope of work

  • CrisisAlert wearable alert buttons and wireless infrastructure
  • Safety Blueprint response mapping solution
  • Enhanced Visitor Management system with real-time tracking and screening
  • Reunification system integrated with Student Information Systems
  • Geographic configuration of incident/emergency management strobes
  • Automated intercom announcements integrated with existing analogue intercoms
  • Desktop takeover and computer/device broadcast alert capabilities
  • On-site training, scheduled webinars, video tutorials, and unlimited vendor support

Minimum qualifications

  • E-Verify program registration and compliance under O.C.G.A. 13-10-91(b)(4)
  • Minimum 3 references of like-sized school systems or companies

Documents to include with the bid

  • RFP Cover Sheet
  • Proposal Form
  • Technical data information
  • Warranty information
  • Proof of Insurance / Certificates of Insurance
  • Submittal Cover Form
  • References list (minimum 3)
  • Sex Offender Acknowledgement Form (Attachment #1)
  • E-Verify Affidavit Form (Attachment #2)
  • Addendum Acknowledgement (if applicable)

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