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Signature Event Development, Production and Management Service

City of SeabrookTexas, USADue Wednesday, November 4, 2026
Client
City of Seabrook
RFP Number
MRB-57971
Posted
10/15/2026
Category
Marketing and Branding
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
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Description

AI Generated

The City of Seabrook seeks a professional partner to deliver signature event development, production, and management services under RFP# 2026-18. The selected firm will collaboratively guide the project through discovery, concept development, budgeting, talent procurement, sponsorship, site planning, marketing, logistics, on-site operations, and post-event reporting. The city requires a open creative structure to determine a two-day event format that encourages overnight visitors and generates tourism. Eligible and qualified onshore institutions located within the State of Texas may submit proposals. The contract term is for one year. Interested vendors must submit proposals digitally via email or through Public Purchase, or submit sealed physical proposals to the Purchasing Coordinator by November 4, 2026, at 2:00 PM CST. All questions regarding the solicitation must be submitted no later than October 28, 2026. Applicants must complete and include all required vendor forms, including Exhibits A through H.

Key solicitation details

AI-extracted from RFP 2026-18 Signature Event Development Production and Management Services.FINAL.pdf. Confirm against the original documents before bidding.

The City of Seabrook is soliciting proposals from eligible and qualified institutions within the State of Texas for Signature Event Development, Production, and Management Services. The goal is to develop and implement a new, two-day destination-oriented signature event designed to generate overnight visitation and hotel room nights. The selected firm will guide the project from discovery through post-event evaluation.

Issued by
City of Seabrook
Published
Wednesday, October 14, 2026
Published
Wednesday, October 21, 2026
Deadline for Questions
October 28, 2026
Proposals due
November 4, 2026 @ 2:00 p.m. CST
How to submit
Electronic via Public Purchase or sealed hard copy
Submission details
Hard-copy sealed proposals delivered to Purchasing Coordinator, Rebecca Howton, 1700 First St., Seabrook, Texas 77586. Electronic submissions via Public Purchase portal.
Contract term
Initial term covers one annual signature event, with city option to renew for up to three additional annual events (maximum four annual events total).
Place of performance
Seabrook, Texas
Insurance and bonding
Commercial General Liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, naming City of Seabrook as additional insured.
Funding
Hotel Occupancy Tax (HOT) Funding

How proposals are evaluated

Experience developing and producing comparable signature events25
Approach to developing Seabrook’s signature event25
Qualifications and experience of proposed team15
Tourism and Hotel Occupancy Tax (HOT) strategy15
Cost and overall Value10
Approach and pricing for optional Additional Services10

Scope of work

  • Phase I - Discovery and Signature Event Development
  • Phase II - Event Identity, Business Model and Master Event Plan
  • Phase III - Solicitation, Procurement and Coordination of Event Services
  • Phase IV - Sponsorship and Partnership Development
  • Phase V - Marketing and Tourism Promotion
  • Phase VI - Operations and Logistics
  • Phase VII - Event Production and On-Site Management
  • Phase VIII - Post-Event Evaluation and Year-Two Planning

Minimum qualifications

  • Eligible and qualified institutions within the State of Texas
  • Extensive experience in event-development, planning, coordination, and management projects

Documents to include with the bid

  • Exhibit A - Proposal Submission Checklist
  • Exhibit B - Cost Proposal Form
  • Exhibit C - Reference Form
  • Exhibit D - Vendor Information / Setup documents
  • Exhibit E - Acknowledgments
  • IRS Form W-9
  • Form CIQ (Conflict of Interest Questionnaire)
  • House Bill 89 Verification Form
  • Form 1295 Disclosure of Interested Parties

Verify important details

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1 available fileDocuments checked

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