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Grant Funding Software

MontanaMontana, USADue Monday, November 16, 2026
Client
Montana
RFP Number
SW-120836
Posted
10/16/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The University of Montana requires grant funding software to help its researchers locate potential funding sources. The specialized software must be designed for high-level academic research, access continuously updated databases using data-crawling technology, integrate researcher profiles, and offer intelligent profiling, AI-powered recommendations, and comprehensive search capabilities. The work will be performed offsite. Only onshore (USA) organizations are eligible to bid. Offerors must complete, digitally sign, and attach the provided cover sheet to their response, which can be submitted digitally via email or online through eMACS. All questions must be submitted on or before 2:00 PM MDT on November 02, 2026, and final proposals are due by November 16, 2026, at 2:00 PM MDT. The buyer is looking for budget proposals. An evaluation committee will score responsive proposals based on stated criteria, including price and quality, to determine the most advantageous offering to the University.

Key solicitation details

AI-extracted from 1460005-2114760659UOM-RFP-2026-3356 Grant Funding Software.pdf. Confirm against the original documents before bidding.

The University of Montana is issuing a request for proposals for specialized grant funding software to help researchers locate potential funding sources. The software must be designed for academic institutions with high research levels, continuously update funding databases, and integrate researcher profiles. Eligible vendors must submit proposals electronically.

Issued by
University of Montana
Issue Date
October 15, 2026
Questions due
November 2, 2026 at 2:00PM MDT
University response to questions
November 6, 2026 by 2:00PM MDT
Proposals due
November 16, 2026 2:00PM Mountain Daylight Time
How to submit
Electronic via the eMACS portal or Email
Submission details
Responses must be certified and submitted digitally via the State of Montana eMACS system at http://bids.mt.gov/ or via Email.
Place of performance
Offsite
Insurance and bonding
Workers' compensation insurance, independent contractor exemption, or corporate officer status documentation; Commercial General Liability insurance; Cyber/Data Information Security Insurance with combined single limits of $2,000,000 minimum per wrongful act.

How proposals are evaluated

Ability to Meet Service Specifications800 Points Possible
Product Demonstration and User Experience240 Points
Research Funding Database Coverage and Search Quality200 Points
Researcher Profiling and Funding Match Accuracy200 Points
Implementation, Training, and Customer Support70 Points
Administrative Reporting and Institutional Value70 Points
Company Profile & ExperiencePASS / FAIL
Your Turn20 Points

Scope of work

  • Provide grant funding software to locate potential grant funding sources
  • Access and continuously update large research funding databases
  • Utilize specialized data-crawling technology to find new funding opportunities
  • Integrate researcher profiles into the funding search process
  • Provide intelligent profiling and PI-relevant search match capabilities
  • Offer AI-powered recommendations and advanced features
  • Provide implementation, training, and customer support
  • Deliver administrative reporting and demonstrate institutional value

Minimum qualifications

  • Must be an onshore USA organization
  • Minimum of three (3) references using or having used software, preferably within the last five years
  • Documentation establishing individual or company qualifications, size, employee count, and years of experience
  • Resumes for all key personnel and subcontractors performing any aspects of the contract
  • Compliance with House Bill No. 0356 and Montana law

Documents to include with the bid

  • Completed and digitally signed Cover Sheet
  • Minimum of three (3) references
  • Company Profile and Experience documentation
  • Resumes of key personnel and subcontractors
  • Signed PDF copy of House Bill No. 0356 certification

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Document check

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