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Timber Sale and Management Services

Northumberland CountyVirginia, USADue Tuesday, November 10, 2026
Client
Northumberland County
RFP Number
ESTATE-12335
Posted
10/16/2026
Category
Real Estate, Brokerage Services, Maintenance, Repair and Alteration of Property
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

Northumberland County, Virginia seeks qualified firms to provide professional timber sale and management services for county-owned properties. The selected contractor must conduct timber cruises, assess species and valuation, prepare forest management plans, identify environmental constraints, market and administer timber sales, and oversee harvesting operations. Eligibility is limited to US organizations authorized to transact business in Virginia. Applicants must submit one original, three physical copies, and one digital memory stick copy of the proposal to Luttrell Tadlock in Heathsville, VA by November 10, 2026, at 2:00 PM. Written questions are due by October 30, 2026. Submissions must include a completed cover sheet, key personnel resumes, a technical approach, references, proof of Virginia business authority, insurance details, and a clear price proposal fee schedule. The county evaluates proposals using a 100-point scale based on cost and value (35 points), technical experience (25 points), experience managing comparable assets (25 points), and approach quality (15 points).

Key solicitation details

AI-extracted from Northumberland_regional_Timber_Sale_Management.pdf. Confirm against the original documents before bidding.

Northumberland County, Virginia is accepting proposals from qualified firms for professional timber sale and management services for County-owned properties. The selected firm will advise the Board of Supervisors on timber inventories, valuation, silvicultural practices, harvesting strategies, and asset management. Award will be based on the best overall proposal rather than lowest cost.

Issued by
Northumberland County
RFP issued
October 15, 2026
Deadline for written questions
October 30, 2026
County responses/addenda issued
November 2, 2026
Proposal due date and time
November 10, 2026 @ 2 p.m.
How to submit
Mailed or hand delivered hard copy and digital file
Submission details
Original and three copies of the complete proposal along with one pdf/word edition on a memory stick delivered to Northumberland County, c/o Luttrell Tadlock, 72 Monument Pl./P.O. Box 129, Heathsville VA 22473. Package marked with RFP-26-111026: Timber Sale and Management Services on lower left corner.
Place of performance
Northumberland County, Virginia
Insurance and bonding
Workers' compensation as required by law; commercial general liability of not less than $1,000,000 per occurrence and $1,000,000 aggregate; automobile liability of not less than $1,000,000 combined single limit. Northumberland County and the Northumberland County Board of Supervisors shall be named additional insureds.
Funding
Virginia Code § 2.2-4300 et seq. (Virginia Public Procurement Act)

How proposals are evaluated

Cost and overall value35
Technical experience and qualifications25
Suitability, completeness, and clarity of the overall proposal15
Experience managing comparable timber assets and acreage25

Scope of work

  • Review County objectives, property records, maps, deeds, prior forestry plans, and environmental constraints
  • Inspect and inventory hardwood, pine, and mixed timber on County-owned parcels
  • Conduct timber cruises and estimate species, volume, condition, maturity, and market value
  • Prepare a written forest and timber management plan with schedules, budgets, and recommendations
  • Identify wetlands, streams, buffers, access limitations, and erosion risks
  • Prepare timber sale documents, maps, specifications, bid forms, and advertisements
  • Market authorized timber sales, conduct pre-bid meetings, tabulate bids, and recommend awards
  • Administer and monitor harvesting operations, contract compliance, site restoration, and closeout

Minimum qualifications

  • Authorized to transact business in Virginia by the State Corporation Commission if required by law
  • Professional forestry credentials and licenses

Documents to include with the bid

  • Cover Letter and Authorization
  • Company Qualifications
  • Project Team resumes or biographical sketches
  • Technical Approach
  • Similar Experience and References (at least three client references)
  • Environmental and Regulatory Compliance plan
  • Insurance and Bonding information
  • Price Proposal
  • Conflicts and Disclosures
  • Signed General Form and Proposal Cover Sheet Form

Verify important details

Document check

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1 available fileDocuments checked

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