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Annual Event Drone Show Service

City of BrightonColorado, USADue Thursday, November 19, 2026
Client
City of Brighton
Solicitation No.
26500410M
Posted
10/20/2026
Category
Marketing and Branding
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The City of Brighton requires a contractor to design, develop, coordinate, and execute an annual drone light show event. Scope responsibilities include storyboard creation, drone animations, music synchronization, obtaining airspace approvals, safety planning, site visits, equipment testing, on-site staffing, setup, takedown, and inter-agency coordination with local emergency and parks personnel. Only onshore USA organizations are eligible to submit proposals for offsite performance work. Vendors must submit electronic proposals exclusively via BidNetDirect.com by November 19, 2026, at 2:00 PM MST. All questions must be directed to Joe Hostetler by October 29, 2026, at 10:00 AM MST. Required submission materials include a project approach, timeline, past performance history, fleet list, safety record, Certificate of Good Standing, fee schedule, and completed City forms. The contract term covers the current term plus up to four annual renewal options, requiring fully burdened hourly rates and per-unit pricing.

Key solicitation details

AI-extracted from 26500410M RFP MPA Drone Show.pdf, Required Solicitation Documents_2026.pdf, Solicitation General Terms_2026.pdf. Confirm against the original documents before bidding.

The City of Brighton seeks proposals from qualified respondents to furnish labor, equipment, supplies, and materials to design, develop, coordinate, and execute an annual drone light show each August. Qualified respondents must demonstrate required experience, FAA certifications, and proper equipment to deploy at least 250 drones.

Issued by
City of Brighton
RFP Issue Date
October 19, 2026
RFP Questions Due
Thursday, October 29, 2026 @ 10:00 AM MST
Addendum (if necessary)
Thursday, November 5, 2026
Proposal Due Date
Thursday, November 19, 2026 @ 2:00 PM MST
How to submit
Electronic submissions via BidNet Direct
Submission details
Submitted at BidNetDirect.com in one single Word or PDF document. Cover letter or executive summary shall not exceed 1 page.
Contract term
Base term of 1 year with options to extend for up to 4 additional 1-year terms (total of up to 5 years).
Place of performance
City of Brighton, Colorado
Insurance and bonding
Proof of insurance covering UAS operations, general liability sufficient for public events, aviation/UAS-specific insurance, and workers compensation coverage.
Funding
Keep Jobs in Colorado Act (C.R.S. 8-17-101)

How proposals are evaluated

Project Approach15
Project Management10
Technical Qualifications15
Schedule/Timeline15
Price and Terms20
Historic Satisfaction, Service Level, Quality20
Safety5

Scope of work

  • Storyboard and narrative theme proposal
  • Drone flight animation and design files
  • Music track(s), licensing documentation, and synchronization plan
  • Safety and operations plan, flight path maps, and contingency scenarios
  • Proof of FAA compliance and active certifications
  • Final show execution
  • Post-show report including performance review and incident log

Minimum qualifications

  • Demonstrated experience producing municipal or large public drone shows
  • Minimum 3 years of operational experience in drone light show production
  • Proof of FAA Part 107 certification for all UAS operating personnel
  • Evidence of waivers or authorizations for night operations, flying over people, or airspace approvals
  • Documented safety protocols, flight planning standards, and operational procedures
  • Staffing and equipment to support a show of a minimum of 250 drones lasting approximately 15 minutes
  • Registered, authorized to do business, and in good standing with the State of Colorado

Documents to include with the bid

  • Signed Cover Sheet acknowledging all addendums
  • Capabilities and Experience overview
  • Resumes for key personnel (max 1 page each)
  • Organizational Chart
  • List of completed projects in the last 5 years
  • Equipment & Fleet List
  • Project Approach
  • Timeline/Gantt Chart
  • Fee Schedule on City form
  • Work in Progress list

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

5 available filesDocuments checked

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