Public Communications Services
- Client
- Town of Basalt, Colorado
- Solicitation No.
- —
- Posted
- 10/20/2026
- Category
- Marketing and Branding
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe Town of Basalt is seeking qualified communications consultants and professional marketing firms to execute its 2026 Public Communications Plan. The selected contractor will manage offsite work under the direction of the Town Manager to enhance municipal transparency, manage community engagement, deliver English and Spanish bilingual communications, and produce digital, print, and public narrative content. Scope elements include drafting a monthly town-wide digital newsletter, managing social media channels, creating graphic assets and photography, providing press release and media support, and issuing Spanish language translations. Eligibility is limited to USA-based organizations. Applicants must submit proposals electronically as a single PDF under 25 pages and 10MB via email to [email protected] by November 30, 2026, at 3:00 PM MST. Written questions are due by November 16, 2026. Submissions must contain an introduction with team references, a proposed scope, and a completed fee proposal matrix detailing hourly rates, retainer fees, and reimbursable expenses. The Town evaluates proposals based on Team Experience and Capabilities (35%), Fee Proposal and Overall Value (30%), and the remaining weighted criteria detailed in the solicitation.
Key solicitation details
AI-extracted from 2027 TOB RFP Communications.pdf. Confirm against the original documents before bidding.
The Town of Basalt is soliciting proposals from qualified communications consultants and professional marketing firms to provide public communications services and execute its 2026 Public Communications Plan. The selected consultant will enhance municipal transparency, manage community engagement, deliver bilingual communications, and produce narrative content across digital, print, and public channels. Qualified communications consultants and professional marketing firms are…
- Issued by
- Town of Basalt, Colorado
- RFP Issuance Date
- October 19, 2026
- Deadline for Written RFP Questions
- November 16, 2026
- Town Issuance of Addenda / Question Responses
- November 20, 2026
- PROPOSALS DUE
- November 30, 2026, at 3:00 PM Mountain Standard Time (MST)
- Evaluation & Interview of Select Respondents
- Early December 2026 (TBD)
- Town Council Contract Action & Award
- December 8, 2026 or January 12, 2027
- Anticipated Contract Commencement
- January 2027
- How to submit
- Electronic Submission via Email
- Submission details
- Compiled into a single PDF document, less than 25 pages and under 10MB file size, emailed to [email protected] with subject line 'Communications Services Proposal — Town of Basalt'.
- Place of performance
- Basalt, Colorado
- Insurance and bonding
- Comprehensive General Liability, Professional Liability (Errors & Omissions), and Workers' Compensation as approved by the Town Attorney.
How proposals are evaluated
| Team Experience and Capabilities | 35% |
| Project Approach and Strategy | 35% |
| Fee Proposal and Overall Value | 30% |
Scope of work
- Produce revamped town-wide monthly digital e-newsletter
- Maintain active digital presence across Facebook, Instagram, and Let's Talk Basalt portal
- Design infographics, digital banners, flyers, posters, and print advertisements
- Capture or curate high-quality imagery of town projects, parks, staff, and events
- Draft, edit, and issue formal press releases and assist with media inquiries
- Develop and administer public community survey tools
- Provide Spanish language translation services for public-facing materials
Minimum qualifications
- Minimum of three (3) representative municipal or public sector communications projects
- Experience with mountain region or Colorado public clients
- Specific capabilities in Spanish translation and multi-channel digital publishing
Documents to include with the bid
- Introduction, Experience & References including project team details and point of contact
- Verifiable client references with phone numbers and email addresses
- Proposer's Technical Approach & Strategy document
- Cost for Completing Services using Attachment A matrix
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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