FreeFree RFPs on Craxy AI — no subscription required

Ready to bid on this RFP?

Sign up free to generate a complete proposal draft instantly — Craxy AI reads the RFP, drafts every section, and matches your past work.

Add to pipeline

Building Commissioning Services for Mechanical, HVAC, and Controls Systems

J.S. Held, LLCIndiana, USADue Tuesday, November 10, 2026
Client
J.S. Held, LLC
Solicitation No.
—
Posted
10/22/2026
Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The City of West Lafayette requires an independent Commissioning Authority to provide comprehensive building commissioning services for mechanical systems, HVAC controls, and other systems. The scope includes design and document reviews, commissioning planning, meetings, construction phase reviews, TAB reviews, and functional performance testing. Eligibility is restricted to US onshore organizations. The Commissioning Authority must operate independently from the Design Team, Contractor, Electrical Contractor, and Equipment Suppliers. Applicants must email questions to [email protected] by October 30, 2026, at 4:30 p.m. EDT. Proposals are due by November 10, 2026, at 8:30 a.m. EST. Submissions require two hard copies delivered to 222 N. Chauncey Avenue containing a cover letter, qualifications, key personnel resumes, project approach, and separate lump-sum fee proposals for the West Lafayette Public Safety Center and Fire Station #3, limited to twelve pages. The award notification date is set for November 18, 2026.

Key solicitation details

AI-extracted from Request for Proposals Building Commissioning Services.pdf. Confirm against the original documents before bidding.

The City of West Lafayette and the West Lafayette Redevelopment Commission are seeking qualified independent Commissioning Authorities to provide building commissioning services. Services include commissioning planning, design and submittal review, construction phase commissioning, functional performance testing, systems verification, documentation, and project closeout support for capital improvement projects. Qualified firms invited to submit letters of interest and proposa…

Issued by
City of West Lafayette
Release Date
Wednesday, October 21, 10:00am EDT
Questions Due By
Friday, October 30, 2026, 4:30pm EDT
Deadline for Proposals
Tuesday, November 10, 2026, 8:30am EDT
Notification of Award
Wednesday, November 18, 2026, 10:00am EDT
How to submit
Sealed hard copy sent to West Lafayette City Clerk's Office
Submission details
Two hard-copy responses sealed in an envelope or box labeled Request for Proposals: Building Commissioning. Include Proposal Form as first page. LOIs limited to 12 pages.
Place of performance
West Lafayette, Indiana
Funding
Title VI of the Civil Rights Act of 1964

Scope of work

  • Design and document review
  • Develop and maintain Project Commissioning Plan and procedures
  • Develop System Verification Checklists (SVCs) and Functional Performance Test (FPT) procedures
  • Conduct Commissioning Kickoff Meeting and facilitate regular coordination meetings
  • Construction phase commissioning including submittal reviews and pre-functional activity verification
  • Testing, Adjusting, and Balancing (TAB) plans, procedures, and final reports review
  • Functional performance testing of commissioned equipment, systems, and controls
  • Witness and verify completion of contractor-provided training for City personnel

Minimum qualifications

  • Must be an independent Commissioning Authority (CxA) independent of the Design Team, Construction Manager, General Contractor, and subcontractors
  • Relevant building commissioning experience on projects of similar size, complexity, and occupancy type
  • Enrollment and participation in the E-Verify Program

Documents to include with the bid

  • Proposal Form (Page 13 of RFP)
  • Cover letter
  • Firm qualifications and contact information
  • Relevant commissioning experience and references
  • Project approach and commissioning methodology
  • Key personnel resumes and proposed project staffing plan
  • Identification of specialty consultants or subconsultants
  • Separate lump-sum fee proposals for WLPSC and WLFS3
  • Hourly rate schedule for all personnel classifications
  • City of West Lafayette Non-Collusion Affirmation

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

Personalized fit score

Sign up free to see how well this opportunity fits your company — based on your saved profile.

Sign up to see your fit score