FreeFree RFPs on Craxy AI — no subscription required

Get one free complete proposal every month

Sign up free — Craxy AI reads the RFP, drafts every section, and matches your past work.

Write a proposal

Security Staffing Services for the Indiana State Fairgrounds and Event Center

Indiana State Fair CommissionIndiana, USADue Friday, November 20, 2026
Client
Indiana State Fair Commission
Solicitation No.
RFP-SER202600313
Posted
10/23/2026
Category
Staffing Services
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The Indiana State Fair Commission is seeking proposals from qualified vendors to furnish a fully equipped and trained team of uniformed security personnel for the Indiana State Fairgrounds & Event Center. The contractor must provide scalable, event-specific security services, including crowd management, emergency preparedness, guest screening, access control, and public safety coordination. All deployed security personnel must be direct employees of the contractor, as subcontracting labor is prohibited. Only USA-based organizations holding a valid Indiana Security Company License are eligible to bid. Proposals must include a cover letter, company information, pricing details, an approach to achieving objectives, and references. The evaluation criteria assess price (35 points), company information and ability (35 points), approach to objectives (25 points), and adherence to required proposal contents (5 points). All pre-bid questions must be submitted via email no later than November 13, 2026.

Key solicitation details

AI-extracted from RFP-Security_Staffing-SER202600313-Issued.pdf, RFP-Security_Staffing-SER202600313-Public_Notice.pdf. Confirm against the original documents before bidding.

The Indiana State Fair Commission is seeking proposals from qualified vendors to provide security staffing services at the Indiana State Fairgrounds and Event Center. The venue hosts nearly 400 events annually plus the 15-day Indiana State Fair, serving over two million visitors. Qualified vendors must furnish a fully equipped and trained team of uniformed security personnel.

Issued by
Indiana State Fair Commission
Pre-bid questions due
November 13, 2026 by 2:00PM
Proposals due
November 20, 2026 by 2:00PM EST
How to submit
Email
Submission details
Submit PDF proposal by deadline. No public opening will be held.
Contract term
Commences upon full execution through December 31, 2029, with three one-year renewal options through December 31, 2032.
Place of performance
Indiana State Fairgrounds & Event Center, Indianapolis, IN
Insurance and bonding
Property insurance on replacement cost basis and Professional Liability Insurance with Commission listed as an additional insured.

How proposals are evaluated

Adherence to Required Proposal Contents5 points
Detailed Company Information35 points
Price35 points
Approach to Achieving Objectives25 points

Scope of work

  • Crowd management and enforcement of venue policies
  • Emergency preparedness and incident response
  • Guest screening using mass casualty weapons detection and metal detectors
  • Bag check protocols and managing credentialed access
  • Public safety coordination with law enforcement agencies
  • Staffing, supervision, and deployment of security personnel
  • Provision of recognizable matching uniforms and picture IDs
  • Staff training and certification record maintenance

Minimum qualifications

  • Valid Indiana Security Company License
  • Verifiable experience in public assembly environments such as arenas, convention centers, amphitheaters, and fairgrounds
  • Demonstrated prior success coordinating with local, state, and federal law enforcement
  • Third-party criminal background check verifying no felony convictions or active warrants for all assigned personnel
  • Registration with the Indiana Secretary of State to do business in Indiana

Documents to include with the bid

  • Signed business cover letter
  • Offeror Information Response Sheet (Section VII)
  • Company description and experience overview
  • Company-wide training program overview, sample training logs, and proof of OpenGate scanner training
  • Employee code of conduct and disciplinary policy
  • Staffing organizational chart
  • Three client references for similar-sized public assembly venues (Section X)
  • Pricing Information (Section IX)
  • Current Certificate of Insurance and W-9 Tax Form
  • Qualification to do Business in Indiana (Section XI)

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

2 available filesDocuments checked

Personalized fit score

Sign up free to see how well this opportunity fits your company — based on your saved profile.

Sign up to see your fit score