Design Services for City of Delaware Budget and Budget-in-Brief Documents
- Client
- City of Delaware
- Solicitation No.
- 26-08
- Posted
- 10/23/2026
- Category
- Construction, Architecture, Interior Design, Landscaping and Other Related Services
- Budget
- Looking for proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe City of Delaware, Ohio, is seeking competitive proposals from qualified USA organizations to provide design services that transform raw annual budget data and narratives into engaging, aesthetically appealing, City-branded documents. The scope includes producing a final budget document and a budget-in-brief compliant with GFOA award standards and Web and Mobile Application Accessibility Rules, as well as providing guidance on GFOA award criteria. The contract term is five years, and performance requires both onsite work and ongoing coordination meetings with city staff. All questions regarding the solicitation must be submitted by October 28, 2026. Bidders must submit proposals in a single PDF file via email to [email protected] by November 6, 2026, at 2:00 PM EDT, including a cover letter, respondent qualifications, key personnel, work samples, cost proposal, and at least three references from similar projects. Proposals will be evaluated based on qualifications and experience (25%), key personnel (15%), quality of work samples (25%), project understanding and methodology (20%), and cost (15%).
Key solicitation details
AI-extracted from RFP 2608 Design Services for Budget and BudgetinBrie.pdf. Confirm against the original documents before bidding.
The City of Delaware is seeking competitive proposals from experienced Respondents to transform raw annual budget data and narratives into an engaging, aesthetically appealing City branded document and a budget-in-brief. Both documents will be included in the City's annual GFOA award submission. Respondents must demonstrate capability and prior experience in visual financial communication.
- Issued by
- City of Delaware
- RFP Issuance
- October 21, 2026
- Deadline for submitting Questions
- October 28, 2026
- Final Addendum to be Issued (If Applicable)
- October 30, 2026
- Proposal Responses Due
- November 6, 2026, 2:00 P.M EDT
- Virtual Respondent Interviews/Presentations (If Applicable/Estimated)
- November 19-20, 2026
- Contract Start Date (Estimated)
- December 14, 2026
- How to submit
- Electronic via email
- Submission details
- Submit in a single PDF format to Cindy Collins, Procurement Administrator, at [email protected] no later than November 6, 2026, 2:00 P.M EDT.
How proposals are evaluated
| Respondent Qualifications and Experience | 25% |
| Key Personnel | 15% |
| Project Approach and Proposed Schedule | 20% |
| Quality of Submitted Work Samples | 25% |
| Cost Proposal | 15% |
Scope of work
- Provide personnel, materials, and resources required to complete services within schedule
- Conduct project kick off meeting and participate in ongoing progress meetings with City staff
- Review GFOA award criteria and City requirements, providing guidance on criteria selection
- Transform raw budget data and narratives into a branded budget document meeting GFOA criteria
- Create a budget-in-brief printable booklet and web document not exceeding 20 pages
- Ensure documents feature clickable table of contents, colorful graphics, charts, and ADA compliance
- Provide electronic files for budget document in digital storage format and 8 1/2 x 11 printable format
- Provide electronic files for Budget-in-Brief in 8 1/2 x 11 printable booklet format and web format
Minimum qualifications
- Five (5) years experience providing graphic design or publication design services
- Demonstrated experience translating complex financial information into easy-to-understand visuals
- Demonstrated experience in producing public-facing reports, budget documents, infographics, or government/nonprofit communications
- Not subject to an unresolved finding for recovery under Ohio Revised Code Section 9.24
Documents to include with the bid
- Cover Letter
- Respondent Qualifications and Experience statement
- Minimum of three (3) project references from the last five (5) years
- Key Personnel roles and current resumes/detailed summaries
- Project Approach and Proposed Schedule
- Digital Work Samples
- Cost Proposal (all-inclusive fixed fee structure and hourly rates)
- Form W-9 (prior to contract award)
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
Personalized fit score
Sign up free to see how well this opportunity fits your company — based on your saved profile.
Sign up to see your fit score