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Request for Information for Scheduling Software Solution for Department of Corrections

Commonwealth of Pennsylvania Department of CorrectionsPennsylvania, USADue Thursday, November 19, 2026
Client
Commonwealth of Pennsylvania Department of Corrections
Solicitation No.
6100066882
Posted
10/23/2026
Category
Software, System and Application
Budget
Looking for Proposal
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The Commonwealth of Pennsylvania Department of Corrections issues this Request for Information to gather details on commercially available enterprise workforce scheduling and overtime management solutions. The buyer seeks a centralized, standardized platform capable of supporting 22 State Correctional Institutions while addressing institution-specific operational rules, automated roster management, overtime equalization, employee self-service, real-time staffing dashboards, and electronic overtime solicitations. Only onshore USA vendors are eligible, and work will be performed offsite. Vendors must submit their RFI response digitally via email to Amanda Wasko at [email protected], including a cover letter on company letterhead and a completed Attachment A questionnaire. The contract period will be for one year, but the Commonwealth will not award a contract directly from this RFI or pay for submitted information.

Key solicitation details

AI-extracted from 10.pdf. Confirm against the original documents before bidding.

The Commonwealth of Pennsylvania Department of Corrections is issuing a Request for Information to gather details on commercially available enterprise workforce scheduling and overtime management solutions. The information will assist in developing specifications and requirements for a potential future procurement supporting 22 State Correctional Institutions. Firms with expertise in electronic purchase solutions are eligible to respond.

Issued by
Commonwealth of Pennsylvania Department of Corrections
Responses due
10:00AM on 11/19/2022
How to submit
email
Submission details
Submit responses via email to Amanda Wasko with the subject line Scheduling Software Solution – 6100066882. Include a cover letter and completed Attachment A.

Scope of work

  • Enterprise Scheduling supporting 22 institution-specific scheduling rulesets, shift configurations, and collective bargaining provisions
  • Roster Management with automated scheduling, post assignments, and identification of staffing shortages
  • Staffing and Overtime Dashboards for real-time reporting on staffing levels and associated costs
  • Automated Overtime Equalization managing overtime eligibility, distribution, rotation, and mandatory assignments
  • Automated Employee Contact for electronic solicitation of overtime through text, mobile notifications, or calls
  • Employee Self-Service granting secure employee access to schedules, leave balances, and overtime history
  • System Integration with existing Commonwealth time collection, payroll, and leave management systems
  • Reporting and Analytics for historical trends, staffing projections, and overtime cost analysis

Documents to include with the bid

  • Cover letter on Company Letterhead with point of contact details
  • Completed Attachment A Questionnaire

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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