Request for Information for Fleet Management Services by the University of Waterloo

The University of Waterloo is issuing this Request for Information to explore fleet management partnership options and understand available market solutions and associated costs. The university seeks information regarding fleet acquisition, financing, servicing, routine maintenance, breakdown repairs, infrastructure management, compliance, licensing, and safety services for its fleet of approximately 180 vehicles. Eligible participants are restricted to Canadian onshore organizations. Respondents must submit their information digitally via the Bonfire portal by November 27, 2026, at 2:30 PM EST, including separate files for the proposal with Appendix A and a cost estimation via Appendix B. Submissions should include details on pricing models, customizations, support costs, and examples from three Canadian higher education or public sector clients. All questions must be submitted by November 27, 2026. Reviewers will assess responses based on platform uniqueness, system integration capabilities, customization costs, past experience, scalability, and overall estimated costs for three or more years.