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Equitable Community Engagement Services

CaliforniaCalifornia, USADue Friday, October 16, 2026
Client
California
RFP Number
MRB-56598
Posted
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Category
Marketing and Branding
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The buyer seeks a USA-based onshore vendor to provide equitable community engagement services offsite. The selected vendor must build trust, serve as a liaison between the community, county, and cities, and conduct background research on impacted communities. Responsibilities include creating accessible outreach materials across various media, implementing creative equity-focused engagement strategies, and leading activities like public meetings, surveys, and cultural events. Additionally, the vendor must track and analyze outcomes, plan in-person and virtual events, and handle logistics such as room rentals, childcare, translation, and community compensation. The buyer requires proposals for the budget and accepts digital submissions via email or online. Vendors must submit all questions no later than September 25, 2026.

Key solicitation details

AI-extracted from MRB 56598 2026 08 18 10 21 41 C8RWo BFUX1 ULszL.pdf. Confirm against the original documents before bidding.

The Planning and Building Department is seeking qualified community-based organizations, nonprofit organizations, firms, academic partners, and individuals to assist with equitably engaging communities in San Mateo County. The solicitation aims to create a prequalified bench of partners for County departments and cities to conduct outreach to historically underrepresented groups. Qualified firms, organizations, and individuals are eligible to bid.

Issued by
County of San Mateo
RFSQ Released
August 17, 2026
Deadline for Questions
September 25, 2026, 5:00pm
Response to Written Questions Posted
October 2, 2026, 5:00pm
Submittal Due Date and Time
October 16, 2026, 5:00pm
Evaluation of Qualifications
October 30, 2026, 5:00pm
Final Prequalified Consultant List Determination
November 6, 2026, 5:00pm
How to submit
Electronic via the OpenGov eProcurement portal
Submission details
Submitted electronically via https://procurement.opengov.com/portal/smcgov. Proposals limited to a maximum of 5 pages, preferred in PDF format using Times New Roman 12-point minimum font and 1-inch margins.
Contract term
Five (5) years
Place of performance
Offsite / San Mateo County

How proposals are evaluated

Team qualification25
Relevant experience and skills serving a historically underrepresented population(s)25
Existing relationships with Bay Area, San Mateo County, and Santa Clara County communities, including underserved communities25
Client/community references15
Preferential Points10

Scope of work

  • Build community trust and relationships between cities/County and the community.
  • Serve as a trusted liaison between the community and the County/cities.
  • Conduct background and technical research on impacted communities.
  • Create accessible public outreach and educational materials in various formats and languages.
  • Identify and implement equity-focused and creative community engagement strategies.
  • Lead community engagement activities including facilitating public meetings, workshops, and surveys.
  • Design and lead engagement activities specifically for youth and teens.
  • Plan and facilitate in-person and virtual events including required support services.

Minimum qualifications

  • Personnel shall have a minimum of three (3) years of experience within the last five (5) years of providing services of similar size and scope.
  • Proposer must be registered and in good standing with SAM.gov.

Documents to include with the bid

  • Proposal (Maximum of 5 pages)
  • Summary resumes of key staff
  • At least 3 examples of relevant projects
  • At least 3 client/community references
  • Authorized Representative Certification
  • SAM.gov registration details (Business Name and UEI No.)
  • Local Business/Local Non-Profit self-attestation form (if applicable)
  • IRS Form 990 from the last two calendar years (if applying for Local Small/Micro Non-Profit preference)

Verify important details

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