Voter Registration and Election Administration Modernization Solution
- Client
- Maryland
- RFP Number
- SW-118387
- Posted
- —
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer requires a vendor to procure and implement a modern, secure, scalable, and fully integrated statewide voter registration and election administration solution. The system must replace the existing statewide system, resolve operational inefficiencies, and include geographic information system (GIS) and redistricting capabilities. Specific functional requirements include assigning voter statuses and reasons, capturing voter registration data, creating transaction audit logs, importing felony conviction data from the Administrative Office of the Courts, processing deceased voter notifications from multiple sources, linking applications to voter records, and allowing notes on records. The buyer limits eligibility to onshore United States organizations only and requires offsite work performance. The contract period spans five years, and the buyer seeks proposals for the budget. Interested vendors must submit all questions no later than October 12, 2026.
Key solicitation details
AI-extracted from D38B6600008-VREAM_RFP_08.18.26.docx. Confirm against the original documents before bidding.
The Maryland State Board of Elections is seeking a single vendor to procure and implement a modern, secure, scalable, and fully integrated statewide voter registration and election administration solution. The system will replace the existing MDVOTERS system and include GIS and redistricting capabilities, data migration, testing, training, maintenance, and operational support. Offerors must be headquartered and incorporated in the United States.
- Issued by
- State Board of Elections (SBE)
- RFP Issue Date
- 08/18/26
- Pre-Proposal Conference RSVP Due Date and Time
- 09/08/26 at 2:00 p.m.
- Pre-Proposal Conference Date and Time
- 09/10/26 at 2:00 p.m. Local Time
- Questions Due Date and Time
- 10/12/26 at 2:00 p.m. Local Time
- Proposal Due (Closing) Date and Time
- 10/16/26 at 2:00 p.m. Local Time
- How to submit
- Electronic via eMaryland Marketplace Advantage (eMMA)
- Submission details
- Submit on emma.maryland.gov under Solicitation Number D38B6600008 as a two-part submission consisting of Volume I Technical Proposal and Volume II Financial Proposal.
- Contract term
- Five (5) year base period with two (2) two (2) year option periods.
- Set-aside
- 15 percent Minority Business Enterprise (MBE) or Disadvantaged Business Enterprise (DBE) subcontract participation goal.
- Place of performance
- Central Warehouse in Glen Burnie, MD and SBE Headquarters in Annapolis, MD; performance of the work will be offsite.
- Insurance and bonding
- Bid Bond/suitable security in the amount of 5% of Total Evaluated Price required. Performance Bond/suitable security in the amount of $1,000,000.00 required.
How proposals are evaluated
| Technical Proposal Evaluation Criteria | |
| Financial Proposal Evaluation Criteria |
Scope of work
- Statewide voter registration and election administration solution
- GIS and redistricting functionality integration
- Software licensing, configuration, and Maryland-specific customization
- System integration and data migration
- Integration testing and user acceptance testing
- Statewide deployment and training
- Ongoing maintenance and operational support
- Data import capabilities for judicial felony and deceased notifications
Minimum qualifications
- Headquartered and incorporated in the United States.
- Proposed solution implemented and used in a live election environment for at least five (5) years.
- Submission of three (3) completed reference checks via Attachment L.
Documents to include with the bid
- Volume I Technical Proposal
- Volume II Financial Proposal (Attachment B Price Form)
- Attachment 1 - No Bid Notice/Vendor Feedback Form (if applicable)
- Attachment 2 - Pre-Proposal Conference Response Form
- Attachment C - Bid Bond
- Attachment D-1A - MBE Utilization and Fair Solicitation Affidavit & MBE Participation Schedule
- Attachment L - Reference Checks
- Attachment U - Maryland Department of Human Services (DHS) Hiring Agreement
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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