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Photographer Services

Rhode IslandRhode Island, USADue Friday, December 29, 2028
Client
Rhode Island
RFP Number
MRB-56646
Posted
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Category
Marketing and Branding
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The buyer seeks a US-based vendor to provide offsite photographer services and complete ownership of all generated images. The vendor must supply all labor, materials, and equipment, including digital cameras, lenses, lighting, editing, and file server accessibility. The buyer will use the images across various media, including print, video, online publications, social media, signs, billboards, and promotional materials. The vendor must keep all images confidential to the hiring agency and cannot bill more than one shooting fee per assignment regardless of how many departments use the deliverables. The buyer is currently accepting proposals to establish the budget. Interested vendors must submit all questions no later than August 31, 2026.

Key solicitation details

AI-extracted from OEV27006928 MPA 214 Solicitation Specifications.pdf. Confirm against the original documents before bidding.

The State of Rhode Island is seeking to establish a list of qualified vendors to provide photographer services across state agencies. Multiple awards may be made based on expertise, rates, and schedules. Eligibility is limited to onshore US organizations.

Issued by
State of Rhode Island
Questions due
August 31, 2026
Submission details
Responses must address elements using the Vendor Assessment Form, including detailed experience description, Attachment A upload, 10 example photo samples (can be zip file), website address, and availability schedule.
Place of performance
Offsite

How proposals are evaluated

Previous ExperiencePass/Fail
Areas of ExpertisePass/Fail
Example PhotosPass/Fail
Availability SchedulePass/Fail
Overall Pass/FailPass/Fail

Scope of work

  • Provide photographer services for various state agency assignments
  • Furnish all labor, materials, equipment, editing, and file server accessibility
  • Provide digital RGB images in JPEG format at 300 DPI resolution
  • Self-edit and delete out-of-focus or unusable photos
  • Include specified metadata and organized file naming conventions for all images
  • Maintain records and photo files for five years from the event date
  • Provide quick turn-around, including same-day or within 24 hours when required
  • Acquire subject permissions, including written parental/guardian permission for videos of children when required

Minimum qualifications

  • Must possess three (3) years of professional experience as a photographer
  • Must possess thorough knowledge of location and studio lighting techniques
  • Must possess ability to determine camera angle, focus, shutter speed, lens setting, correct light filter, and exposure time
  • Must possess ability to utilize a wide variety of digital cameras, lenses, lighting, and other photographic equipment
  • Must possess ability to supply a list of equipment when bidding on specific projects
  • Must be an onshore US organization

Documents to include with the bid

  • Vendor Assessment Form
  • Detailed description of 3 years of photography work
  • Attachment A (Areas of Expertise)
  • Ten (10) samples of photography work
  • Website address for viewing photography samples online
  • Availability schedule

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

6 available filesDocuments checked

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