Cloud-Based New Computerized Maintenance Management System

IllinoisIllinois, USADue Friday, October 16, 2026

Client: Illinois
RFP Number: SW-118443
Posted: —
Category: Software, System and Application
Budget: Looking for Proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The buyer requires a vendor to provide a cloud-based, actively supported, and user-friendly new computerized maintenance management system (CMMS) that protects and stores software data in a secure, accessible platform. The requested scope includes migrating all data from existing CMMS databases and external files, maintaining current functionality without loss, and aligning increased functionality with business practices. The vendor must provide accessibility and functionality on computers and mobile devices, utilize out-of-the-box features, allow in-house front-end configurability, ensure timely system updates and software fixes, and train users. The contract period spans five years. Eligible bidders must be onshore USA organizations. The vendor will perform the work offsite. The buyer seeks proposals for the budget and provides no key dates or specific evaluation criteria in the text.

Key solicitation details

AI-extracted from 25-RFP-20 Proposal Book.pdf, 25-RFP-20_Euna_URL.pdf. Confirm against the original documents before bidding.

The Metropolitan Water Reclamation District of Greater Chicago is requesting proposals to procure and implement a new computerized maintenance management system (CMMS) to replace its existing Mainsaver system. The estimated cost for this service is $8,000,000.00 over a five-year contract period. Proposals are open to prospective Proposers, with onshore USA organization eligibility requirements.

Issued by: Metropolitan Water Reclamation District of Greater Chicago
Date of Advertisement: WEDNESDAY, AUGUST 19, 2026
Voluntary Technical Pre-Bid meeting: Wednesday, August 26, 2026, at 10:00 a.m. CT
Questions due: ONE WEEK prior to the date set to receive proposals
Proposals due: 11:00 AM: FRIDAY, SEPTEMBER 25, 2026
How to submit: Electronic via Euna Portal
Submission details: Submissions must be uploaded strictly via the project-specific Euna URL link. Faxed, mailed, emailed, or hand delivered proposals will not be accepted. Cost proposal spreadsheet must be uploaded separately in Excel format.
Contract term: five (5) years
Estimated value: $8,000,000.00 over a five (5) year period
Set-aside: 10% Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE) and 3% Veteran Business Enterprise (VBE)
Place of performance: Offsite; all District-hosted data must be stored within the continental United States
Insurance and bonding: Workers' Compensation (Statutory), Commercial General Liability, Business Auto Liability, and Cyber Liability explicitly covering breach response costs, forensics, and notification. Insurers must be licensed in Illinois and rated A-, Class VII or better by Best's Key Rating Guide.

How proposals are evaluated

Technical Score
Price / Cost Proposal

Scope of work

Procure and implement a new cloud-based Computerized Maintenance Management System (CMMS)
Migrate all data from existing CMMS databases and external files
Provide system integration layer, preferably RESTful, and Microsoft architecture compatibility
Train users on proper use of the CMMS on computer and mobile devices
Provide remote technical support and maintenance updates, upgrades, and patches
Furnish technical documentation and user manuals for all work products

Minimum qualifications

Proposed personnel must have a minimum of three years of experience in the specific skill set assigned
Onshore (USA Organization Only)

Documents to include with the bid

Cover Letter signed by an authorized representative
Executive Summary (maximum length: two pages)
Detailed Scope of Work narrative
Proposer Qualifications submittal elements
Appendix A - Minority and Women Owned Business Enterprise Policy Requirements
Cost Proposal Spreadsheet in Microsoft Excel format
Appendix B - Cost Proposal Signature Page
Signed Non-Collusion Affidavit (Appendix C)
Appendix D - Technical Requirements Questionnaire
Appendix E - System Functional Requirements Questionnaire

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

2 available filesDocuments checked Aug 25, 2026