Medical Surveillance Service

Olympia, WashingtonWashington, USADue Wednesday, October 7, 2026

Client: Olympia, Washington
RFP Number: MEDI-8034
Posted: —
Category: Medical Services
Budget: Looking for Proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The government authority located in Olympia, WA requires a USA-based onshore organization to provide medical surveillance services supporting agency occupational health and safety programs. The buyer expects the contractor to deliver regular examinations, testing, evaluation, and record keeping that align with the state regulatory framework and HIPAA compliance for a two-year contract period. The contractor must perform all services offsite within a reasonable distance from the employee's assigned duty station and allow employees to schedule exams flexibly during the work week. Contractors must inform employees during examinations that the employee assumes responsibility for any identified non-workplace medical conditions. The buyer seeks proposals and sets a pre-bid meeting for August 31, 2026. Bidders must submit all questions by September 7, 2026.

Key solicitation details

AI-extracted from RFP-2026-0825-MedicalSurveillance.pdf. Confirm against the original documents before bidding.

The Washington State Department of Transportation is soliciting bids to provide medical surveillance services in support of occupational health and safety programs for Washington State Ferries employees. Qualified US onshore vendors are eligible to bid on this competitive solicitation.

Issued by: Washington State Department of Transportation
Competitive Solicitation Posting Date: August 25, 2026
Pre-Bid Conference: August 31, 2026, at 11:30 AM (Pacific Time)
Deadline for Submitting Questions: September 07, 2026
Anticipated Deadline for Answers: September 14, 2026
Bidder References Due to Procurement Coordinator: October 07, 2026
Deadline for Submitting Bids: October 09, 2026
Anticipated Announcement of Apparent Successful Bidder (ASB): 10-20, 2026
Anticipated Contract Award: 11-31, 2026
How to submit: Email
Submission details: Email Required Bid Submittals to [email protected] and [email protected]. Email including attachments must not exceed 30MB. Formats allowed: MS Word, MS Excel, or Adobe PDF. Zipped files not accepted.
Contract term: Two years (24 months) base term with options to extend for up to five (5) additional one (1) year terms.
Place of performance: Offsite / Within a reasonable distance from the employee's assigned duty station in Olympia, WA.

How proposals are evaluated

Cost Factors: Bid Pricing Evaluation (Exhibit C)	40%
Non-Cost Factors (Exhibit B)	60%

Scope of work

Regular medical examinations and testing
Medical evaluation and record keeping
Verification of exam and written opinion or clearance letter
Confirmation of medical conditions that increase workplace impairment
Statement confirming physician informed employee of results
Recommendations for changing medical exam frequency
Submission of reports to WSF Health and Safety and copy to employee within 60 days

Minimum qualifications

Licensed physician who is board certified in occupational medicine to perform or supervise all medical examinations and evaluations
Registered in Washington's Electronic Business Solution (WEBS)
Onshore (USA Organization Only)

Documents to include with the bid

Exhibit A-1 – Bidder’s Certification
Exhibit A-2 – Client References (3 evaluations sent directly by references)
Exhibit B – Scored Non-Cost Factors
Exhibit C – Bid Price
Exhibit D-1 – Bidder’s Contract Issues List (if applicable)
Exhibit E – Bidder’s Subcontractor Inclusion Plan (if applicable)

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

9 available filesDocuments checked Aug 27, 2026