Agenda, Legislative, and Public Meeting Management Solution

The buyer seeks a comprehensive, modern agenda, legislative, and public meeting management solution to support the full lifecycle of its legislative and public meeting processes. The requested scope includes streamlining agenda development and approval, meeting administration, minutes preparation, public access to meeting materials, video streaming and recordings, and records management. Additionally, the solution must assemble and publish agenda packets, search prior agenda items and decisions, track post-meeting follow-ups, stream and record meetings with item-level timestamps, and generate draft minutes using city templates. Only USA-based organizations are eligible for this opportunity, and the selected vendor will perform all work offsite. The buyer requires digital submission of responses via email or online, and bidders must submit all questions by September 3, 2026. The resulting contract period will last for three years. The buyer is currently looking for proposals and has not provided specific budget figures.