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This RFP has expired (deadline Oct 16, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Professional Services RFPs.

Public Engagement Services

MinnesotaMinnesota, USADue Friday, October 16, 2026
Client
Minnesota
RFP Number
MRB-56884
Posted
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Category
Marketing and Branding
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The buyer requires a vendor to provide public engagement services for the 2050 Comprehensive Plan update. The requested scope includes designing, facilitating, and evaluating community-centered public engagement. Specific tasks entail preparing outreach and communications content, recommending language-access strategies, reaching underrepresented residents, and developing a comprehensive public engagement strategy and work plan. The vendor must also design community visioning activities, facilitate draft plan reviews, conduct engagement for policy questions using methods like surveys or public meetings, and performance occurs offsite. Only onshore United States organizations are eligible for this opportunity. The buyer seeks proposals for the budget and accepts digital submissions via email or online. Bidders must submit all questions no later than September 18, 2026.

Key solicitation details

AI-extracted from 1787941502424.pdf. Confirm against the original documents before bidding.

The City of Hopkins is seeking a qualified consultant or consultant team to design, facilitate, and evaluate public engagement for the Hopkins 2050 Comprehensive Plan update. The engagement approach focuses on broad, inclusive, creative, and community-centered participation. Bidding is open to qualified onshore USA organizations.

Issued by
City of Hopkins, Minnesota
RFP issued
August 28, 2026
Questions due
September 18, 2026
Answers/addendum posted
September 25, 2026 at 4:30 p.m. CDT
Proposals due
October 16, 2026 at 4:30 p.m. CDT
Interviews, if necessary
Week of October 26, 2026
Notice of selection
November 2026
Contract execution
November 2026
Consultant kickoff
November–December 2026
How to submit
Email
Submission details
Submitted by email with subject line 'Hopkins 2050 Engagement RFP Submittal'. Proposals are limited to 10 pages.
Contract term
November 2026 through Fall 2028
Estimated value
approximately $40,000
Place of performance
Offsite / City of Hopkins, Minnesota

How proposals are evaluated

Experience of firm/team with comparable public engagement and planning projects20
Qualifications and experience of key personnel15
Quality and creativity of proposed engagement approach25
Understanding of Hopkins' engagement goals and “take it to them” philosophy15
Quality of work plan, adaptability, and project schedule10
Cost and value of services15

Scope of work

  • Public Engagement Strategy and Work Plan
  • Community Vision Engagement activities and facilitation
  • Public engagement website and content
  • Policy and priority engagement strategy and materials
  • Draft plan review and adoption engagement materials and activities
  • Outreach, communications, equity, and accessibility content
  • Engagement summaries, participation tracking, and analysis
  • Final Public Engagement Report and graphic-forward summary

Minimum qualifications

  • Experience in engagement for community development and planning projects
  • Designing engagement strategies for diverse communities and proactive, place-based outreach
  • Engagement with historically underrepresented populations and culturally responsive community engagement
  • Creative, interactive, digital, and in-person engagement techniques
  • Stakeholder relationship building and public meeting/workshop facilitation
  • Survey design, qualitative, and quantitative analysis of public input
  • Translating public input into planning recommendations and plain language concepts
  • Adapting engagement strategies based on participation and community response

Documents to include with the bid

  • Contact Information
  • Qualifications and Relevant Experience
  • Project Team details
  • Proposed Approach
  • Work Plan and Schedule
  • Budget
  • At least three comparable project references
  • Exceptions and Deviations

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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