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This RFP has expired (deadline Oct 6, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Professional Services RFPs.

Professional Auction Services

Sacramento, CaliforniaCalifornia, USADue Tuesday, October 6, 2026
Client
Sacramento, California
RFP Number
EXTRA-75498
Posted
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Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The government authority located in San Francisco, California requires professional auction services for the inventory, cataloging, marketing, and sale of estate personal property. The selected vendor provides offsite services that may include inspection, pickup, inventory, cataloging, valuation, marketing, storage, auction, sale, settlement, reporting, and County-approved disposition of estate property. The buyer accepts live in-person auctions, secure online auctions, or authorized hybrid auctions. The vendor develops comprehensive marketing plans using print, online, and social media channels alongside detailed descriptions and high-quality photographs. Only USA organizations operating onshore qualify for this opportunity. A pre-proposal meeting takes place on September 10, 2026, and bidders must submit all questions no later than September 29, 2026. The buyer requests proposal submissions for the project budget, but the provided text outlines no specific evaluation criteria or award details.

Key solicitation details

AI-extracted from Professional_auction_services_for_the_inventory,_cataloging,_marketing,_and_sale_of_estate_personal_property_through_a_competitive-bidding_process.pdf. Confirm against the original documents before bidding.

The County of San Mateo Health - Aging and Disability Services is seeking qualified auctioneer services to assist the Public Administrator and Public Guardian in inventorying, cataloging, marketing, and selling estate personal property. Services aim to maximize net proceeds for clients and estates through compliant auction processes. Organizations registered with SAM and authorized to conduct business in California are eligible to submit proposals.

Issued by
County of San Mateo
RFP Released
August 27, 2026
Pre-Proposal Meeting (Non-Mandatory)
September 10, 2026, 2:30pm
Deadline for Questions, Comments and Contract Exceptions
September 29, 2026, 5:00pm
Proposal Due Date and Time
October 6, 2026, 5:00pm
Anticipated Contract Award Date
December 1, 2026
How to submit
Electronic via eProcurement portal
Submission details
Proposals must be electronically received by 5:00 pm on Tuesday, October 6, 2026 via eProcurement. PDF format is preferred. Text should be Times New Roman (12-point minimum font size) and unjustified. Proposer name, RFP title, and RFP number must be included in each filename.
Contract term
Three years, with one 1-option to extend for an additional term at the County's sole discretion.
Place of performance
San Mateo County, CA / Offsite / Online
Insurance and bonding
Auctioneer/Auction Company Surety Bond filed with the California Secretary of State; required insurance documents provided upon request.

How proposals are evaluated

Technical Proposal / Scope of Work Approach35
Qualifications and Experience of Firm15
Qualifications and Experience of Staff / References25
Price Structure and Fairness25
Preferential Points (Local Business/Non-Profit/Small Business)10
Demonstration / Interview15

Scope of work

  • Inspection, pickup, inventory, cataloging, valuation, marketing, and storage of estate property
  • Live, online, and hybrid auction execution
  • Preparation of detailed item descriptions and high-quality photographs
  • Comprehensive marketing and promotion across print, online, and social media channels
  • Auction site set up and online auction listing management
  • Settlement, post-auction reporting, and remittance of net proceeds to the County
  • Specialty appraisals and consultations regarding sales strategies when requested
  • Annual training for Aging and Disability Services staff up to two hours per year

Minimum qualifications

  • Firm must be registered with System for Award Management (SAM)
  • Firm must not be suspended or debarred from entering into contracts with government agencies
  • Proof of valid business license, tax registration, and any required professional licenses
  • Auctioneer/Auction Company Surety Bond filed with the California Secretary of State

Documents to include with the bid

  • Letter of Introduction and Executive Summary
  • Technical Proposal
  • Sample Marketing Plan
  • Sample Reports (inventory, bidder activity, sale results, fees, net proceeds, unsold items)
  • Pricing Schedule / Pricing Table
  • Comprehensive Plan to meet Scope of Work
  • Firm Overview and History
  • Resumes or qualification summaries for key proposed staff
  • Three (3) References
  • Proof of SAM Registration, Business License, and California Secretary of State Surety Bond

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

2 available filesDocuments checked

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