Event Planning, Management, Production and Evaluation Services

The buyer seeks a USA-based vendor to provide offsite event planning, management, production, and evaluation services. The requested scope includes event programming, vendor management, sponsorship development, entertainment booking, operational logistics, financial coordination, traffic control, site layout, equipment coordination, and online ticket sales. The vendor must handle marketing, advertising, event branding, social media promotion, and fundraising, alongside volunteer recruitment, training, scheduling, and staffing. The buyer requires the vendor to establish a sustainable event model that reduces the buyer's direct financial exposure and risk management expenses, maintains safety, prioritizes local hiring and purchasing, and promotes inclusive, family-focused community events using buyer-provided route and site maps. The buyer asks vendors to submit proposals for the project budget. An optional, in-person proposer conference occurs on October 1, 2026. Vendors must submit all questions no later than November 4, 2026.