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Cloud-Based Library Management and Resource Tracking System

NevadaNevada, USADue Thursday, October 8, 2026
Client
Nevada
RFP Number
SW-118967
Posted
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Category
Software, System and Application
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The buyer requires a districtwide, multi-site, cloud-based or hosted K-12 library management, resource, and textbook tracking software solution accessible via a web browser. The requested scope includes a configurable patron portal, third-party digital content integration, role-based access, inventory audit tools, metadata management, and mass update utilities. The system must support district and site-level administration, resource curation, and collection creation. The buyer limits eligibility to onshore USA organizations and requires offsite work performance. Bidders must submit proposals digitally through email or online. The buyer accepts proposals to establish the budget and requires all questions to be submitted no later than September 14, 2026.

Key solicitation details

AI-extracted from 14-P-08-27-SA - SOLICITATION DOCUMENT.PDF. Confirm against the original documents before bidding.

Washoe County School District is soliciting proposals from qualified firms to provide a districtwide, multi-site K-12 library management, resource, and textbook tracking software solution for 101 schools and sites. The system must be a scalable, cloud-based or hosted solution accessible via web browser. Eligibility is restricted to onshore USA organizations.

Issued by
Washoe County School District
Publish Date
August 31, 2026
Questions Deadline
September 14, 2026 at 4:30 pm (local time)
Proposals Due
October 8, 2026 at 2:00 pm (local time)
Public Opening
October 8, 2026 at 2:30 pm (local time)
How to submit
Sealed hard copy and flash drive delivered by mail or in person
Submission details
Submit 1 original labeled MASTER, 9 identical bound copies labeled COPY, and 1 flash drive containing the proposal and required forms. Exhibit C must be in a separate sealed envelope. Deliver to WCSD Brown Center - Purchasing Dept, Reno, NV.
Place of performance
Offsite / Washoe County School District (Reno, Nevada)
Insurance and bonding
Insurance requirements specific to this solicitation are set forth in Exhibit D(3) - Insurance Requirements for I.T. Vendors. No surety or bid bond is required.
Funding
NRS Chapter 332

How proposals are evaluated

Financial Stability DocumentationPass/Fail
Price Schedule/Specification Form
Functional Capabilities and Solution Fit
Technical Approach and System Integration
Vendor Experience and Qualifications
Implementation Plan and Timeline
Training, Support, and Maintenance

Scope of work

  • Districtwide K-12 library management software
  • Instructional resource and textbook tracking functions
  • Cloud-based or hosted solution accessible via web browser
  • Configurable patron portal features and school-site defined content
  • Integration with third-party digital content providers
  • Automated or assisted classification and metadata management
  • Mass update and batch processing utilities
  • Inventory audit functionality and discrepancy reporting

Minimum qualifications

  • Must be an onshore USA organization
  • Demonstrated experience with K-12 school districts or similarly sized organizations
  • Ability to provide certified digital signatures or manual wet signatures
  • Compliance with all requirements defined in NRS Chapter 603A
  • Ability to provide a current Voluntary Product Accessibility Template (VPAT)

Documents to include with the bid

  • Exhibit A - Signature Page
  • Exhibit B - Vendor/Contractor Public Disclosure Form
  • Exhibit C - Price Schedule/Specification Form
  • Table of Contents
  • Statement/Letter of Interest on letterhead
  • Organizational chart and key personnel resumes
  • At least five (5) business-related references
  • Three years of balance sheets and income statements
  • Sandbox or test environment login credentials

Verify important details

Document check

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