Crossing Guard Services
- Client
- Sunnyvale, California
- RFP Number
- CSE-24546
- Posted
- —
- Category
- CCTV and Security Services and Supplies
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe government authority in Sunnyvale, California, requires a contractor to provide crossing guard services for the safe movement of students, families, and pedestrians traveling to and from schools throughout the state. The buyer expects the contractor to supply, equip, and train qualified personnel to assist pedestrians at city-designated intersections, pathways, and mid-block crossings on all regular school days. The contractor must supply readily visible apparel, keep adequate reserve staff for coverage, and operate a telephone system during business hours to log and handle public feedback. Eligible bidders must operate onshore within the USA, and the contractor will perform all work onsite. The buyer expects proposals for the budget and requires digital submissions via email or online. Questions are due no later than September 14, 2026. The contract period will last for one year.
Key solicitation details
AI-extracted from RFP F27-005 Crossing Guard Services.pdf. Confirm against the original documents before bidding.
The City of Sunnyvale is seeking proposals from qualified firms to provide comprehensive crossing guard services supporting the safe movement of students, families, and pedestrians near schools. The contractor will recruit, train, schedule, supervise, and manage crossing guard personnel for designated locations. Proposals are open to firms demonstrating necessary capacity and relevant experience.
- Issued by
- City of Sunnyvale, California
- Request for Proposals Released
- August 31, 2026
- Deadline for Proposer Questions
- September 14, 2026
- Request for Proposals Due
- Monday, October 5, 2026, BY 3:00 PM
- How to submit
- Electronic submission via PlanetBids vendor portal
- Submission details
- Submitted online at https://vendors.planetbids.com/portal/75302/portal-home. No fax, email, telephone, or hard copy submissions accepted.
- Contract term
- January 1, 2027 through December 31, 2031
- Place of performance
- Intersections, pathway crossings, mid-block crossings, and designated locations throughout Sunnyvale, CA.
- Insurance and bonding
- Commercial General Liability ($2,000,000 per occurrence / $4,000,000 aggregate), Automobile Liability ($1,000,000 per accident), Workers' Compensation (Statutory Limits) & Employer's Liability ($1,000,000), Sexual Abuse and Molestation coverage if working with minors. Insurers rated A.M. Best A- VII or better.
How proposals are evaluated
| Project Team and Key Personnel | 25 |
| Firm Qualifications and Experience | 25 |
| Project Understanding and Implementation Plan | 30 |
| Cost Proposal | 20 |
Scope of work
- Provide qualified, equipped, and trained crossing guard personnel at city-designated intersections and crossings
- Maintain adequate reserve personnel to provide coverage for absences
- Conduct employee screening and standardized initial and recurring training
- Provide field supervision and routinely verify service performance
- Maintain accurate schedules, attendance records, staffing reports, and incident documentation
- Maintain a telephone system during regular business hours and log all public complaints
- Provide all crossing guards with uniform, weather-appropriate visible apparel and equipment
- Adjust staffing assignments when directed by the City
Minimum qualifications
- Registered vendor in the City of Sunnyvale Procurement Bids and RFPs Vendor Portal
- Demonstrated organizational capacity, relevant experience, and reliable staffing resources
- Ability to maintain appropriate insurance coverage
- No more than one unpaid wage judgment in the past five years
Documents to include with the bid
- Cover Letter
- Project Team and Qualifications (including resumes up to two pages each for key personnel)
- Firm Qualifications and Experience (including 3 references)
- Project Understanding and Implementation Plan
- Disclosures (prior or ongoing legal/administrative incidents)
- Contract Acceptance statement or proposed changes
- Cost Proposal (Attachment C)
- Sunnyvale Business License application and fee (if not currently possessed)
- Form W-9
- Wage Theft Prevention Policy Bid Certification and supporting records
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
Personalized fit score
Sign up free to see how well this opportunity fits your company — based on your saved profile.
Sign up to see your fit score