Captioning Services

South CarolinaSouth Carolina, USADue Monday, October 12, 2026

Client: South Carolina
RFP Number: TRANS-3050
Posted: —
Category: Medical Transcription and Others
Budget: Looking for proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The buyer seeks a USA organization to provide offsite captioning services for a one-year contract period. The selected vendor must deliver human-generated transcripts, closed captioning, and searchable metadata with at least 99% accuracy within 48 hours of file transmission. The scope requires accepting various digital formats, supporting file transfers via programs such as DropBox or YouTube, and integrating with YouTube and social media sites. The vendor must provide live captioning, handle client edit requests, supply an editing process, offer downloadable and searchable transcripts, and generate on-demand annual usage reports. Required languages and hybrids include English, Spanish, French, German, ASL, and English paired with Spanish, German, or French. The buyer requests budget proposals. Evaluators will use an estimated 12,000 minutes per year to assess proposals, though the exact required minutes remain unknown. Bidders must submit all questions no later than September 8, 2026.

Key solicitation details

AI-extracted from Solicitation 5400030117.pdf. Confirm against the original documents before bidding.

The South Carolina Department of Education is soliciting bids for captioning services for its informational videos and audio components. The contractor will provide transcripts, closed captioning, and searchable metadata to meet accessibility standards. Bidding is open to qualified vendors, with work performed offsite.

Issued by: SC Department of Education Admin
Date Issued: 08/21/2026
Questions Received By: 09/08/2026 10:00:00
Submit Offer By (Opening Date/Time): 10/12/2026 11:00:00
Award Posted: 10/21/2026
How to submit: Electronic via agency portal
Submission details: Submit offer online at http://www.procurement.sc.gov. One signed copy of Cover Page and Page Two must be submitted/uploaded.
Contract term: Estimated maximum contract period for one year
Place of performance: Offsite
Insurance and bonding: Statutory Limits for Workers' Compensation and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

Scope of work

Accept common digital and web formats including MOV, WMV, M4V, AVI, FLV, MPEG-2, and MPEG-4
Intake recordings via secure file transfer or platforms like DropBox, Google Drive, FileDrop, Sync, and YouTube
Provide human captioning with at least 99% accuracy within 48 hours
Provide transcripts and closed captioning compatible with YouTube, Facebook, Instagram, and Twitter
Provide English, Spanish, French, German, ASL, and hybrid language options
Extract and provide searchable transcripts and metadata across video library
Provide live captioning services
Provide on demand usage reports and monthly invoicing to individual offices

Minimum qualifications

Sign SCDE nondisclosure agreement
Comply with Title 8, Chapter 14 of the South Carolina Code of Laws regarding illegal immigration
Maintain required state, county, or city licenses and permits in good standing

Documents to include with the bid

Signed Cover Page
Signed Page Two
Summary of all insurance policies
Form I-312 Nonresident Taxpayer Registration Affidavit (if applicable)

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked Sep 3, 2026