Disaster Debris Removal Services

The City of Santa Fe, Texas, requires a qualified onshore USA firm to provide pre-event disaster debris removal, reduction, hauling, processing, recycling, disposal, emergency roadway clearance, debris management site operations, and related recovery services. The selected vendor will enter into a stand-by contract activated by written Notice to Proceed after severe weather or debris-generating emergencies. Contractors must furnish all management, labor, equipment, and resources while ensuring compliance with FEMA Public Assistance Category A reimbursement rules and 2 CFR Part 200 procurement standards. Eligible applicants must demonstrate experience with large-scale disaster debris operations and possess SAM.gov eligibility. Proposals are evaluated on qualifications, experience, mobilization capability, project approach, personnel, equipment resources, past performance, financial capacity, pricing, references, and solicitation compliance. Submissions must include a signed cover letter, project management team details, insurance evidence, a Price Proposal / Bidding Schedule, required Texas forms, and debarment certifications. Proposals are due by October 26, 2026, at 2:00 p.m. CT, and questions must be submitted by October 19, 2026, at 5:00 p.m. CT. Responses may be sent digitally via email, online, or delivered to City Hall. The contract term is two years, starting on or about January 1, 2027, with options to renew for two additional one-year terms. Pricing relies on unit prices submitted via the Bidding Schedule for evaluation.