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Design, Installation, and Upgrade Services for Audio and Visual Systems

City of HolladayUtah, USADue Monday, November 2, 2026
Client
City of Holladay
Solicitation No.
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Posted
10/22/2026
Category
Computer Supplies, Accessories and other Equipments
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The City of Holladay is seeking qualified firms to provide design, procurement, installation, configuration, testing, training, and support services to upgrade audio/visual systems at Holladay City Hall and the Holladay Justice Court. Required work includes installing new wired and wireless microphones, voice amplification, large-format displays, integrated presentation systems, centralized control systems, video conferencing, meeting recording, live-streaming capabilities, and ADA-compliant accessibility accommodations. Work must be performed onsite in Holladay, UT, under a one-year contract term. Only onshore USA organizations are eligible to submit proposals. Bidders must email a digital proposal in PDF format, limited to 10 single-sided pages, to the designated RFP contact by November 2, 2026, at 5:00 PM MST. All cost information must be submitted in a separate, clearly marked file. A pre-proposal meeting is scheduled for October 26, 2026, and all questions must be submitted by October 28, 2026, at 5:00 PM MST.

Key solicitation details

AI-extracted from Holladay City Hall AV RFP .pdf. Confirm against the original documents before bidding.

The City of Holladay is seeking qualified firms or teams to provide design, procurement, installation, configuration, testing, training, and support services to upgrade audio/visual systems within City Hall and Justice Court. The project aims to modernize technology, enhance public meeting capabilities, accessibility, courtroom operations, and overall system reliability. Proposals are open to qualified onshore entities.

Issued by
City of Holladay
Pre-Proposal Meeting
October 26 at 2:00 p.m. MST
Final Day to Submit Questions
October 28, 2026 - 5:00 PM MST
Proposal Deadline
November 2, 2026 - 5:00 PM MST
Committee Review
November 3-6, 2026
Interviews (if needed)
November 12-13, 2026
Contract Negotiations
November 2026
Notice to Proceed
November 2026
How to submit
Email
Submission details
Send PDF proposal by email to [email protected] with subject Audio/Visual Systems Upgrades for City Hall and Justice Court. Maximum 10 single-sided pages. Submit cost information in a separate file.
Contract term
Pricing must be guaranteed for one year
Place of performance
4580 South 2300 East, Holladay, UT 84117
Insurance and bonding
Workers compensation insurance at statutory limits; Commercial General Liability with minimum limits of $1,000,000 per person per occurrence; Commercial Automobile Liability with minimum $1,000,000 per occurrence combined single limit.

How proposals are evaluated

Project Cost25%
Relevant Experience and References15%

Scope of work

  • New wired and wireless microphone systems
  • Voice amplification throughout meeting spaces
  • Large-format displays with current HDMI connectivity standards
  • Integrated presentation system supporting laptops and mobile devices
  • Centralized control system for room operation
  • Video conferencing integration, meeting recording, and live-streaming capabilities
  • Courtroom audio/video systems including specialized microphones, DSP, displays, and PTZ cameras
  • Staff training, operational documentation, warranty, and post-installation support services

Minimum qualifications

  • License number to do business in the State where located
  • Valid licenses or permits for outsourced work

Documents to include with the bid

  • Digital proposal in PDF format
  • Separate cost/budget file
  • Letter of Interest/Executive Summary
  • Relevant Experience and References
  • Qualifications and Project Team details
  • Organizational chart
  • Resumes of key team members
  • Project Approach and Schedule
  • Fee structure and estimated line-item budget

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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