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Short Term Rental Database, Monitoring and Reporting System Software and Services

CITY OF SOMERVILLE, MASSACHUSETTSMassachusetts, USADue Wednesday, November 4, 2026
Client
CITY OF SOMERVILLE, MASSACHUSETTS
Solicitation No.
27-24
Posted
10/22/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The City of Somerville, Massachusetts requires a software vendor to provide a short-term rental (STR) database, monitoring, and reporting system. The contractor must create, maintain, and regularly monitor a searchable, sortable STR database for code compliance, store archived listing screenshots and photographs with identifiable details, allow custom staff fields, interface with CitizenServe, and deliver required reports and documentation. Eligible USA-based organizations must submit responses offsite. Offerors must submit one sealed proposal package containing two separate sealed envelopes—one for the technical proposal and one for the price proposal—to Procurement & Contracting Services by November 4, 2026, at 3:00 PM EST. The technical submission requires a signed cover letter, firm qualifications, product information, a completed Quality Requirements Form, and at least three relevant references. Questions must be submitted by October 28, 2026, at 12:00 PM EST. The estimated initial contract term runs from December 1, 2026, to November 30, 2027, with two optional one-year renewals. Fixed unit prices must be submitted on the provided price summary form and remain firm for 90 days.

Key solicitation details

AI-extracted from City of Somerville RFP 27-24 Somerville Short Term Rentals Database and Reporting.pdf. Confirm against the original documents before bidding.

The City of Somerville, Massachusetts is seeking proposals for a Short Term Rental (STR) database and reporting system. The selected vendor will create, maintain, and monitor a database of short-term rental units, providing reporting, analysis, and data access. Qualified vendors meeting minimum quality requirements are eligible to submit proposals.

Issued by
CITY OF SOMERVILLE, MASSACHUSETTS
RFP Issued
10/21/2026
Deadline for Submitting Questions to RFP
10/28/2026 by 12PM EST
Proposals Due
11/04/2026 by 3PM EST
Anticipated Contract Award
11/18/2026
Est. Contract Commencement Date
12/01/2026
Est. Contract Completion Date
11/30/2027
How to submit
Online via Bidexpress.com or sealed hard copy
Submission details
Deliver one sealed package containing Envelope 1 (Non-Price Technical Proposal: 1 original, 1 electronic copy on USB) and Envelope 2 (Price Proposal: 1 original, 1 electronic copy on USB) to Procurement & Contracting Services, 93 Highland Avenue, Somerville, MA 02143, or submit digitally via Bidexpress.com. Email is not acceptable.
Contract term
One year starting 12/01/2026 through 11/30/2027, with two optional one-year renewals at the discretion of the City.
Place of performance
Somerville, MA
Insurance and bonding
General Liability Comprehensive Form and Worker's Compensation pursuant to Chapter 152 of the Massachusetts General Laws.

How proposals are evaluated

Comparative Evaluation Criteria rated as Highly Advantageous, Not Advantageous, or Unacceptable

Scope of work

  • Create and maintain a database of short-term rental units
  • Archive searchable and sortable screenshots and photographs of STR listings
  • Provide capability to mass export screenshots, photographs, and collated listing data in Excel or CSV format
  • Interface or accept data files from CitizenServe for violation processing
  • Reference the City Assessing software (Vision) to aggregate information
  • Provide weekly or monthly reports on all new and removed listings
  • Provide reports, analysis, documentation, and access to online data as required
  • Monitor STRs regularly for compliance with codes and ordinances

Minimum qualifications

  • Three years of experience creating and maintaining STR database and reporting system

Documents to include with the bid

  • Cover Letter
  • Acknowledgement of Addenda
  • Quality Requirements Form
  • Somerville Living Wage Form
  • Certificate of Signature Authority
  • Reference Form
  • Supplier Diversity Form
  • Non-Collusion Form and Tax Compliance Certification
  • Price Form

Verify important details

Document check

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1 available fileDocuments checked

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