Library Material Digitization and Metadata Services

The University of Wyoming seeks bids for library material digitization and metadata services under Invitation for Bid # KLW-2026-16. The contractor must perform offsite digitization for physical newspapers, microfilm, microforms, books, journals, pamphlets, photos, maps, and documents, maintaining capability for high-resolution uncompressed TIFF files from 300 to 10,000 DPI, along with JPEG, JPEG2000, and PDF deliverables. Scope requirements include meeting 2023 FADGI Guidelines, arranging material pickup and return at the Laramie campus, providing digital inventories, producing METS/ALTO metadata, creating OCR text, and delivering digital files via secure remote transfer or external hard drives. Eligible bidders are limited to USA-based organizations. Eligible Wyoming resident suppliers with a current certification on file receive a 5% bidding preference. Bidders must identify applicable export control classification numbers in their submittals. Individual questions must be submitted electronically via BidNet by 2:00 p.m. MT on October 28, 2026. Final bids and the completed signed bid form must be uploaded to BidNet by 2:00 p.m. MT on November 4, 2026. The University reserves the right to accept or reject any bids and award the contract in its best interest.