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Temporary Employment Services for Recruiting Hiring Onboarding Payroll and Program Administration

City of Fort WayneIndiana, USADue Wednesday, November 18, 2026
Client
City of Fort Wayne
Solicitation No.
10421310
Posted
10/23/2026
Category
Staffing Services
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
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Description

AI Generated

The City of Fort Wayne is seeking proposals from qualified firms to provide temporary employment services. The selected vendor or pool of vendors will manage future recruiting, hiring, onboarding, payroll administration, and ongoing program administration for temporary positions across various categories, including Light Industrial, General Office/Administrative/Clerical, Project Management, General Labor, and 311 Citizen Services. Eligible USA-based organizations must possess the expertise to staff openings on request within required timeframes. Proposals must be submitted online via Quest Online Bidding by November 18, 2026, at 11:00 a.m. Written questions are due by email to [email protected] by November 9, 2026, at 5:00 p.m. Required submission documents include the Vendor Submission Form and the Vendor Information & Cost/Benefit Matrix. Proposals will be evaluated based on organizational capacity and experience (30%), pricing proposal (20%), account management and reporting capabilities (20%), recruiting and staffing methodology (20%), and local presence (10%). Awarded vendors must provide a Certificate of Insurance and an E-Verify Affidavit.

Key solicitation details

AI-extracted from 10421310.pdf. Confirm against the original documents before bidding.

The City of Fort Wayne is seeking one or more firms to manage the recruiting, hiring, onboarding, payroll administration, and program administration of temporary employees across various labor categories. Master contracts may be awarded to a pool of qualified vendors to staff temporary openings on request. The contract is anticipated to be a three-year agreement commencing January 1, 2027.

Issued by
City of Fort Wayne
Questions due
November 9th, 2026, at 5:00 p.m.
Questions and answers posted
November 12th, 2026, at 5:00 p.m.
Proposals due
Wednesday, November 18, 2026, at 11:00 a.m.
Contract start
January 1, 2027
How to submit
Electronic via Quest Online Bidding
Submission details
Upload required documents via Quest Online Bidding. Vendor Information & Cost/Benefit Matrix must be uploaded as an Excel file. Proprietary information must be submitted as a separate package.
Contract term
Three (3) year agreement commencing on January 1, 2027
Place of performance
City of Fort Wayne, Fort Wayne, IN
Insurance and bonding
Automobile Liability $1,000,000 minimum per occurrence; General Liability $1,000,000 minimum per occurrence; Aggregates $1,000,000 minimum per occurrence; Products Liability $1,000,000 minimum per occurrence; Completed Operations Liability $1,000,000 minimum per occurrence; Workmen's Compensation per statutory limits. City of Fort Wayne, its Divisions and Subsidiaries named as Certificate Holder with 30-day notification of cancellation or non-renewal.
Funding
Indiana Code IC 22-5-1.7, IC 5-22, IC 5-22-15-25, IC 5-22-15-21

How proposals are evaluated

Overall quality of proposal10%
Organizational capacity and experience, the ability to meet scope of services requested and responsive customer service30%
Outreach plan to engage those experiencing barriers to seeking City employment10%
Pricing Proposal20%
Supported by local office30%

Scope of work

  • Recruiting, hiring, onboarding, and payroll administration for temporary employees
  • Staffing temporary openings on request in Light Industrial
  • Staffing temporary openings in General Office/Administrative/Clerical
  • Staffing temporary openings in Project Management
  • Staffing temporary openings in General Labor
  • Staffing temporary openings in 311 Citizen Services
  • Providing drug screens, background checks, and program administration
  • Providing outreach and recruitment to engage diverse groups experiencing barriers to employment

Minimum qualifications

  • Enroll in and verify work eligibility status of newly hired employees through E-Verify Program pursuant to IC 22-5-1.7
  • Ability to perform drug screens (5-panel) and background checks
  • Ability to provide consistent, accessible, single point of contact to support the account
  • Experience and expertise in outreach and recruiting diverse populations and those experiencing barriers to employment

Documents to include with the bid

  • Vendor Submission Form
  • Non-Collusion Affirmation
  • Vendor Information & Cost/Benefit Matrix (as an Excel file)
  • PDF of the Proposal
  • Certificate of Insurance (for awarded bidders)
  • Service Agreement (for awarded bidders)
  • E-Verify Affidavit (for awarded bidders)

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1 available fileDocuments checked

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