Security Systems and Maintenance Services

Providence, Rhode IslandRhode Island, USADue Thursday, January 31, 2030

Client: Providence, Rhode Island
RFP Number: CSE-22224
Posted: —
Category: CCTV and Security Services and Supplies
Budget: Looking for Proposal
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The Rhode Island Convention Center Authority in Providence, Rhode Island is seeking a vendor to provide comprehensive security systems and maintenance services. The authority requires these services to secure its facilities, manage access, and maintain continuous oversight of its physical premises. The scope of work covers access control systems including badging, credentialing, and card readers, as well as closed-circuit television and video surveillance featuring web-based security systems. The requested services also encompass voice radio communications and repeater systems, cloud-based and virtual server options, and wireless systems. The authority is also requesting facial recognition and fingerprint access control technologies alongside twenty-four-seven monitoring for intrusion alarm systems, which must include web-based access reporting and history from a central station provider. Performance of all contracted work will take place offsite. Only organizations based in the United States are eligible to bid on this opportunity. The authority has not disclosed a specific budget and is currently looking for proposals to determine pricing. Bidders must submit all questions regarding this procurement no later than January 31, 2026.

Key solicitation details

AI-extracted from OEV26006172_Dec_2_25_solicitation_report_doc.pdf, MPA 419 Scope of Work.docx, OEV26006172 MPA 419 Scope of Work.pdf. Confirm against the original documents before bidding.

The Rhode Island Department of Administration/Division of Purchases is soliciting proposals from qualified firms to establish an Open Enrollment Master Price Agreement (MPA 419) for maintenance, repair, addition, upgrade, and replacement of security systems across state agencies and political subdivisions. The solicitation is a Request for Qualifications to establish an approved vendor list, with specific work and pricing determined through agency-conducted mini-bids.

Issued by: State of Rhode Island, Department of Administration/Division of Purchases
Start Date: December 01, 2025 at 10:00:00 AM PST
Vendor Q&A Start Date: December 01, 2025 at 10:15:00 AM PST
Vendor Q&A End Date: January 31, 2026 at 11:00:00 AM PST
Initial Bid Submissions Due: February 28, 2026
New Contract Award / Commencement: May 1, 2026
End Date: January 31, 2030 at 12:00:00 PM PST
How to submit: Electronic via Ocean State Procures (OSP)
Submission details: Submitted electronically via OSP at www.ridop.ri.gov; no paper, emailed, faxed, or hand-delivered bids accepted. Formatting requires single-spaced text, 1 inch margins, 8.5x11 paper, 12-point Times New Roman font, and numbered pages.
Contract term: Initial period of three (3) years beginning approximately May 1, 2026, with options to renew for up to two (2) additional 12-month periods.
Place of performance: State of Rhode Island agencies and political subdivisions.
Insurance and bonding: General Liability Insurance of $1 Million per occurrence required.

How proposals are evaluated

Vendor Qualifications Assessment Evaluation

Pass/Fail

Scope of work

Maintenance and repair services for existing security systems
Addition, upgrade, and replacement of security system components
Access Control Systems (ACS), badging/credentialing, and card readers
Closed Circuit Television (CCTV) and video surveillance systems
Voice radio communications and repeater systems
Cloud-based, virtual server, and wireless security options
Facial recognition and fingerprint access control technologies
24/7 intrusion alarm monitoring, reporting, and central station services

Minimum qualifications

Registered in Ocean State Procures (OSP)
Possess all federal, state, and local licenses required to perform work
Licensure as a telecommunications system contractor pursuant to R.I. Gen. Laws § 5-70-1, et seq. for telecommunications projects
Demonstrated industry experience providing installation, maintenance, and support for security systems

Documents to include with the bid

Vendor Certification Questionnaire
Open Enrollment Vendor Assessment Form and requested attachments
MBE Participation Acknowledgment Form
Copy of vendor's license/permit or telecommunications contractor license evidence
Training and Certification documentation per product line
Three (3) references
Resumes or experience summaries for key personnel
Summary of staffing and contact details for emergency repair services
Redacted copy of documents if claiming proprietary or confidential text

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

3 available filesDocuments checked May 12, 2026

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