Every BD team knows the feeling. A promising RFP lands on your desk and the clock starts ticking. What follows is weeks of scrambling, duplicated work, and last-minute panic.
Starting every proposal from a blank page
Missing requirements buried on page 47 of the RFP
Three people writing the same section differently
Rushing to submit at 11pm the night before the deadline
Drop your RFP document into Craxy and AI identifies mandatory requirements, evaluation criteria and their weights, submission deadlines, compliance checklists, and embedded forms for your team to review against the source documents.
The structured analysis includes a Go/No-Go assessment with fit signals and risks that your team can evaluate before committing proposal resources. When you're ready, AI generates a compliance-focused outline mapped to the RFP's evaluation criteria.
What AI extracts
Mandatory Requirements
Every must-have pulled from the full document
Evaluation Criteria
Scoring weights and assessment methodology
Key Deadlines
Submission date, Q&A period, pre-bid conferences
Embedded Forms
Pricing tables, compliance matrices, certifications
Go/No-Go Analysis
AI recommendation based on your company profile
Compliance Outline
Proposal structure mapped to evaluation criteria
Chat-based intake flow
Target organization
Who are you writing this for?
Problem statement
What problem does the client face?
Your solution
How does your company solve it?
Budget & timeline
Estimated scope and delivery plan
Competitive edge
Why you over the alternatives?
Not every deal starts with a formal solicitation. Sometimes you spot an opportunity and need to proactively pitch your solution. Craxy's unsolicited workflow handles this through a guided AI chat.
Tell the AI about the target organization, the problem you're solving, and your proposed approach. It collects everything it needs through natural conversation, then generates a persuasion-focused proposal that leads with value — not compliance.
Your proposal pipeline lives in one place. Every RFP — whether selected from the shared catalog or uploaded manually — flows through a clear workflow: Draft, Backlog, In Progress, Internal Review, Ready to Submit, Submitted, and final outcome.
Prioritize by deadline, deal value, or AI score. See at a glance which proposals need attention and which are on track. Never lose track of where an opportunity stands or who's working on what.
Proposal statuses
Draft
Initial upload or creation
Backlog
Analyzed, waiting to start
In Progress
Actively being written
Internal Review
Team review before submission
Ready to Submit
Approved, awaiting submission
Submitted
Sent to the client or agency
Awarded
You won the contract
How AI writes your sections
Knowledge Base
Pulls from your uploaded company docs and past proposals
Requirement Mapping
Each section addresses specific RFP requirements
Editable Voice
Revise tone and wording with Ask AI or in the editor
Ask AI
Chat with AI to refine, expand, or rewrite any section
Imagine
Create proposal visuals such as diagrams, charts, and timelines
Export Ready
Export the reviewed proposal as PDF or DOCX
AI writes each section by pulling from your knowledge base — past proposals, company capabilities, team bios, and project descriptions. The content directly addresses the RFP's requirements and evaluation criteria.
Need to adjust tone or expand a point? Use Ask AI for a targeted rewrite. Need a supporting visual? Imagine can create diagrams, charts, timelines, and other proposal graphics. Every section is editable in a rich text editor, and when you're done, export the entire proposal as a polished PDF or DOCX.
Keep the solicitation, company source material, outline, draft, and review workflow connected from the start.
Upload the solicitation and select relevant knowledge base documents, such as capability statements, past performance, team bios, and certifications.
Review identified requirements, evaluation criteria, key dates, forms, fit signals, and risks before deciding whether to proceed.
Generate and edit an outline that maps proposal sections to the solicitation requirements and evaluation criteria.
Draft editable sections using selected knowledge base context, run a readiness review, and export the reviewed proposal as PDF or DOCX.
Need a screen-by-screen walkthrough? Read the complete RFP response tutorial.
Each capability page explains the inputs, outputs, safeguards, and human review expected in that part of the workflow.
Structure requirements, evaluation criteria, deadlines, forms, risks, and bid-fit evidence from the solicitation package.
Explore capabilityConnect requirements to the outline and review full, partial, or missing coverage before submission.
Explore capabilityDraft sections from selected company documents and mapped RFP requirements, with human verification.
Explore capabilityLearn the workflow, strengthen review, and spot common quality gaps before submission.
A step-by-step guide from upload and analysis through outline, drafting, review, and export.
Read guideSee how proposal drafting and requirement-focused review work together in Craxy.
Read guideReview practical differences in structure, evidence, compliance, and evaluator clarity.
Read guideUpload an RFP and select relevant knowledge base documents. Craxy AI analyzes the source material, creates an editable compliance-mapped outline, drafts sections using the context you selected, and supports readiness review before export.
You can select company materials such as capability statements, past proposals, past-performance write-ups, project descriptions, team bios, and certifications. Your team should review generated content against the original sources before submission.
Yes. Craxy AI is designed for compliance-driven proposal workflows. It identifies solicitation requirements and evaluation criteria, maps them into an outline, and can review the draft for readiness. Your team remains responsible for validating every response and submission requirement.
Yes. Each section is editable in the proposal writer. Teams can refine content, use Ask AI for targeted text revisions, use Imagine to create proposal visuals, review requirement coverage, and run a readiness review before exporting.
Yes. The unsolicited proposal workflow uses guided chat to collect the target organization, problem, proposed solution, budget and timeline context, and differentiators before creating a value-focused proposal structure.
Reviewed proposals can be exported as PDF or DOCX for the team to check before delivery through the buyer's required submission channel.
Pair AI proposal writing with the free RFP database (thousands of government and enterprise RFPs, no sign-up) and use RFP discovery software to filter opportunities and assess fit against your company profile. Want to try it first? The Free plan includes one proposal every month, from RFP analysis to PDF export.
This fictional example illustrates the workflow. It is not a customer result or a guarantee of the software’s output. Review the extracted requirement and draft against your actual source files.
| Step | Example | Reviewer checks |
|---|---|---|
| Source and analysis | Demo RFP L.4.2.1 requests a transition plan within five pages. M.3.1 evaluates transition risk. | Confirm both references and the latest amendment. Distinguish the page limit from the evaluation factor. |
| Outline | Volume II, 1.2 Transition Plan: milestones, responsibilities, service continuity and risk mitigation. | Follow the buyer’s required order. Allocate space within the five-page limit. |
| Draft and review | “We propose a staged handover with named owners and acceptance checks before each transition milestone.” | Add only supported dates, staffing and evidence from your company material. Resolve placeholders and verify final page references. |
Try the product demo, or use the free RFP response template and compliance matrix templates for manual planning.