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Computer Hardware, Software Services, Consulting and Support Service

Pearland, TexasTexas, USADue Friday, December 11, 2026
Client
Pearland, Texas
RFP Number
EQU-16881
Posted
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Category
Computer Supplies, Accessories and other Equipments
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The Pearland Independent School District in Pearland, Texas is seeking vendors to provide computer hardware, software services, consulting, and support services. The district requires these solutions to support technology needs district-wide or within specific campuses, departments, and programs. To solve these technology needs, the district is accepting proposals for computer hardware, computer peripherals, cloud-based, web-based, or locally hosted software solutions, licensed software, subscriptions, renewals, proprietary software components, and application programming interfaces or integration tools. The requested scope of work covers a range of deployment and support services to implement these technology solutions. The district is asking for hardware and network installation, software installation, system customization, integration with existing district systems, and data migration services. Additionally, the scope includes user and administrator training, documentation, ongoing technical support, software updates, warehousing, delivery, and unboxing of products. Eligible bidders must perform the work onshore within the United States, utilizing a combination of offsite and onsite performance. The district is evaluating proposals to determine the budget and has not disclosed a pre-set funding limit. The resulting contract will span a period of three years. Bidders must submit all questions regarding this opportunity no later than December 4, 2026.

Key solicitation details

AI-extracted from RFP 26-0121-2 Computer Hardware, Software, Technology Services, Consulting, and Support.pdf. Confirm against the original documents before bidding.

Pearland Independent School District is requesting proposals from qualified vendors to provide computer hardware, software, technology services, consulting, and support. The contract will serve district-wide needs as well as specific campuses, departments, or programs. Proposals are open to onshore vendors operating within the United States.

Issued by
Pearland Independent School District
Solicitation starts to advertise 1st run
January 21,2026
Solicitation advertised 2nd run
January 28, 2026
Questions due
December 4, 2026
Proposals due
Friday, December 11, 2026 at 2 :00 p.m.
Initial Contract Period
March 17, 2026 – January 31, 2031
How to submit
Electronic via the agency portal
Submission details
Proposals must be submitted online in the Pearland ISD eBid System at http://www.pearlandisd.ionwave.net before the deadline. Faxed or hard-copy proposals are not accepted.
Contract term
Initial base term of four (4) years with up to one (1) additional one-year renewal option, not to exceed five (5) years total.
Place of performance
Pearland, TX (Offsite and Onsite performance across district campuses and departments)
Insurance and bonding
Workers Compensation with waiver of subrogation (statutory limits) and Commercial General Liability coverage required, naming Pearland ISD as an additional insured.
Funding
Education Department General Administrative Regulations (EDGAR), 2 C.F.R. Part 200, Davis-Bacon Act, Texas Department of Agriculture child nutrition funds

How proposals are evaluated

Price35 Points
Vendor's experience and reputation15 Points
Quality of Vendor's products/services and extent to which the products/services meet Pearland ISD's needs15 Points
Vendor's compliance with RFP specifications10 Points
Whether Vendor's financial capability is appropriate to the size and scope of the project and total long-term cost5 Points
Impact on the ability of Pearland ISD to comply with laws and rules relating to HUBs0 Points
Vendor's principal place of business or employment in Texas0 Points

Scope of work

  • Computer hardware and peripherals
  • Cloud-based, web-based, or locally hosted software solutions
  • Licensed software, subscriptions, and renewals
  • Hardware and network installation, setup, and configuration
  • Software installation, system setup, and customization
  • Integration with existing District systems and data migration services
  • User and administrator training, documentation, and user guides
  • Ongoing technical support, maintenance, updates, and patches

Minimum qualifications

  • Onshore (USA Only)
  • Compliance with Texas Education Code Chapter 22 criminal history review for covered employees
  • Insurance coverage meeting district minimum standards
  • Ability to provide at least three governmental entity references

Documents to include with the bid

  • All attachments required in Section 7.0 Attachments
  • Pricing / Electronic Catalog / Price Lists
  • Insurance Coverage Certification
  • Address of Vendor website
  • Applicable certificates (HUB, SWBE, licenses, etc.)
  • Vendor contract documents or terms and conditions
  • CIQ Form
  • Form 1295
  • Ch. 22 Contractor Certification: Contractor Employees Form
  • IRS W-9 Form

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