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Quick Reaction Force Program Manager Service

Irvine, CaliforniaCalifornia, USADue Thursday, December 31, 2026
Client
Irvine, California
RFP Number
STAFF-14621
Posted
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Category
Staffing Services
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The Orange County Fire Authority in Irvine, California, is seeking a Quick Reaction Force Program Manager to oversee and coordinate its specialized aviation wildfire suppression operations. The agency requires a dedicated point of contact to manage communications and logistics with aviation crews and helicopter managers across three designated counties. This position solves the critical problem of coordinating rapid-response aerial firefighting assets during active incidents by providing immediate direction on program needs, logistics, and operational variables. The scope of work requires the program manager to perform all duties onsite in Irvine, California, and directly assist with active incident responses. The selected manager must coordinate all necessary variables to meet the specific objectives of each emergency incident involving the Quick Reaction Force. Bidders must be onshore organizations based in the United States to be eligible for this contract. The agency is currently looking for proposals to determine the budget and financial structure for these services. Bidders must submit their proposals digitally, with the agency accepting responses via email or through their online portal. The evaluation criteria will focus on the bidder's ability to provide qualified personnel capable of managing complex aviation logistics and maintaining constant communication with multi-county helicopter crews.

Key solicitation details

AI-extracted from STAFF 14621 2025 09 16 10 54 20 4vLW6 Hkhhe 2PwvH.pdf. Confirm against the original documents before bidding.

Orange County Fire Authority is soliciting Statements of Qualifications from qualified individuals to provide Program Manager services for the Quick Reaction Force Program. OCFA intends to award multiple agreements as a result of this RFSQ. Onshore USA organizations and qualified individuals are eligible to submit.

Issued by
Orange County Fire Authority
Program Start
January 1, 2026
Program End
December 31, 2026
SOQs due
received on a continuous basis, or until further notice
How to submit
Electronic via PlanetBids or email, or sealed hard copy
Submission details
Hard copy submittals require 1 original, 1 duplicate copy, and 1 electronic copy on CD or DVD delivered to Orange County Fire Authority Purchasing Department. Electronic submittals can be emailed or submitted via PlanetBids with no extra copies required.
Contract term
Anticipated to be for the planned duration of the respective programs (2026 program runs January 1, 2026 through December 31, 2026)
Place of performance
Orange, Los Angeles, and Ventura Counties, California (Irvine, CA and onsite incident locations)
Insurance and bonding
Evidence of insurance coverage will be required for awarded contractors.
Funding
7 CFR 3016.35, 28 CFR 66.35, 29 CFR 97.35, 34 CFR 80.35, 45 CFR 92.35

How proposals are evaluated

Ability to meet interagency certifications and requirements
Experience providing the same or similar services
Other non-price related factors

Scope of work

  • Serve as point of contact with aviation crews, Helicopter Managers, HLCO/ATGS, and MRB personnel across three counties
  • Assist with incident responses and provide direction on incident needs, logistics, and variables
  • Meet with Incident Commander or Operations at an incident
  • Coordinate aircraft response and MRB set up
  • Coordinate with Helibases and fuel truck response
  • Coordinate day and night crew swaps
  • Perform program operational oversight, scheduling review, conference calls, in person crew meetings, training, and media events
  • Attend program setup and program post-operational meetings as requested

Minimum qualifications

  • Ability to meet interagency certifications and requirements
  • Experience providing the same or similar services
  • Extensive background in wildland firefighting
  • Participation on incident management teams
  • Aviation experience
  • USA Organization / Onshore

Documents to include with the bid

  • Statement of Qualifications (SOQ)
  • Exhibit A: Letter of Transmittal
  • Resume or detailed statement describing how respondent meets requirements
  • Certifications and/or cards (or statement of explanation if not carded)
  • Exhibit B: New Vendor Forms
  • Signed RFSQ Amendment(s), if issued

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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