Athletic and Extracurricular Supplies and Equipment
- Client
- Sherman, Texas
- RFP Number
- EQU-18090
- Posted
- 5/16/2026
- Category
- Computer Supplies, Accessories and other Equipments
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe Sherman Independent School District in Sherman, Texas is seeking vendors to provide a comprehensive range of athletic and extracurricular supplies and equipment. The agency needs these items to support its sports, physical education, and extracurricular programs. The requested scope covers athletic sports and training equipment, physical education gear, dance and cheer supplies, band equipment, award jackets, awards, uniforms, apparel, accessories, and monogramming or embroidery services. Eligible bidders must be onshore organizations based exclusively in the United States. The selected vendor must perform all work offsite at their own office premises. The agency has not disclosed a specific budget and is looking for proposals to determine the cost of these goods and services. Bidders must submit all questions regarding this procurement no later than August 1, 2026.
Key solicitation details
AI-extracted from Bid Invitation.pdf. Confirm against the original documents before bidding.
The Little Rock Convention & Visitors Bureau is seeking qualified individuals, firms, or entities to provide on-call technical production and engineering services at its managed facilities. The solicitation establishes a term contract with multiple awards to create a pre-qualified vendor pool. Qualified contractors, business entities, or firms are eligible to submit proposals.
- Issued by
- Little Rock Advertising and Promotion Commission
- Issue Date
- 5/15/2026
- Question Deadline
- 5/27/2026 05:00 PM (CT)
- Response Deadline
- 6/3/2026 02:00 PM (CT)
- How to submit
- Electronic via the AR Bid Ionwave Portal
- Submission details
- Responses must be sealed and received in the portal by the submission deadline. Pricing must be submitted on the line items tab only.
- Contract term
- One (1) year with up to three (3) one-year renewals
- Place of performance
- Robinson Center Performance Hall, Statehouse Convention Center, River Market venues, and other LRCVB-managed facilities in Little Rock, AR.
- Insurance and bonding
- Commercial General Liability: $1,000,000 each occurrence / $2,000,000 aggregate, Personal/Adv Injury $1,000,000, Damage to Rental Premises $300,000, Med Pay $5,000; Auto Liability: $1,000,000; Worker's Compensation: $500,000; Umbrella/Excess: $1,000,000; Professional E&O: $1,000,000 required / $3,000,000 preferred; Employee Dishonesty: $100,000.
- Funding
- A&P Tax, facility rental revenue, and ancillary sources
How proposals are evaluated
| Experience and Qualifications | 50% |
| References | 20% |
| Pricing | 30% |
Scope of work
- On-call technical production labor and engineering services
- Audio Engineer (A1 / A2) system setup, mixing, and live audio execution
- Lighting Programmer / Operator console programming, cueing, and show execution
- Video Engineer / Playback Operator video systems, playback, switching, projection, and LED wall
- Production supervision and coordination
Minimum qualifications
- Minimum three (3) years of experience providing technical production services for live events
- Maintenance of all applicable business permits and licenses
- Ability to provide qualified audio, lighting, or video personnel
- Availability to provide services 24/7 on an as-needed basis
- Firms must have access to a qualified pool of technical personnel
Documents to include with the bid
- Bid Response (Response 1)
- Relationship Disclosures and Acceptance Form
- Written description of the firm and personnel biographies
- Written summary of a minimum of five (5) relevant events
- List of primary technical platforms, software, and formats
- List of three (3) current or recent references
- Line Items Tab pricing submission (Response 2)
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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