Catering Services

Hartford, ConnecticutConnecticut, USADue Thursday, January 28, 2027

Client: Hartford, Connecticut
RFP Number: FOOD-10851
Posted: —
Category: Live Animals, Poultry, Food, Beverage, Catering Services and Supplies, Vending Machines
Budget: Looking for Proposals
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The government authority in Hartford, CT, seeks catering services for various social, cultural, and business functions. The scope includes providing appropriate staffing for events, handling set-up and break-down, and maintaining facility cleanliness. Vendors must offer high-quality, diverse food and menu options across various price points, accommodating specialized dietary needs. They must also provide physical brochures with photographic menu imagery. The work will be performed offsite at the vendor's premises. Eligibility is restricted to onshore (USA) organizations only. The authority is seeking proposals and has not stated a budget.

Key solicitation details

AI-extracted from FOOD-10851/DEEP-2027-001-MM Catering Services Multiple State Parks.pdf. Confirm against the original documents before bidding.

The Connecticut Department of Energy and Environmental Protection is issuing this RFQ to establish a list of qualified full-service caterers to provide end-to-end catering services for event renters at state park facilities starting in spring 2027. Caterers must have at least five years of offsite catering experience and be capable of serving functions ranging from small meetings to weddings of up to 150 people.

Issued by: Department of Energy and Environmental Protection
How to submit: Electronic via CTsource portal
Submission details: Submit one confirming electronic copy in searchable PDF format with the proposer's name displayed in the header of each page using 11 or 12 point font.
Contract term: Three (3) years beginning in the spring of 2027
Estimated value: $1875.00 total cost for the length of the Agreement
Set-aside: General contractors intending to subcontract work must select 25% of the work for DAS-certified small contractors and 25% of that portion to minority and women small contractors, per CGS sec. 4a-60g.
Place of performance: Multiple State Parks in Connecticut, including Harkness Memorial, Rocky Neck, Fort Trumbull, and Gillette Castle State Parks.
Insurance and bonding: Commercial general liability insurance indemnifying the State-DEEP, including liquor liability, with Certificate of Insurance delivered by January 31st annually naming CT-DEEP as additional insured.

How proposals are evaluated

Experience
Pricing, quality, diversity, creativity and suitability of proposed menus and services offered

Scope of work

Full-service offsite catering for social, cultural, or business functions
Food preparation, presentation, set-up, and break-down
Provision of service staff, furniture, silverware, and plate packages
Bar service and standalone bartender services without alcohol sales
Maintenance of facility cleanliness during and after events
Providing diverse menu packages for varied price points and diets
Delivering physical brochures with photo imagery of menu options

Minimum qualifications

Minimum of five (5) years in offsite catering service experience
Experience working at historic properties and/or similar locations
Ability to work in compliance with DEEP regulations under direction of DEEP staff
Understanding of Regulations of CT State Agencies Sections 23-4-7 through 23-4-22
All appropriate state and local licenses and permits including Qualified Food Operator licenses
Food Service License/Registration and Liquor License/Permit pursuant to CGS section 30-37j
Certification of financial standing, bankruptcy, and adherence to state contracting laws

Documents to include with the bid

Attachment C – Cover Sheet
Proposer Certification and Signature
Written statement acknowledging understanding of DEEP regulations
Listing of venues where catering is regularly provided
Three (3) to five (5) letters of reference from recent clients
Required menu options and pricing breakdown as of January 2027
Physical brochures with photographic imagery of menu options
Copy of current food service/catering license and liquor license
Valid Certificate of Insurance naming CT-DEEP as additional insured
Evidence of financial stability (most recent financial statements or tax return)

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

3 available filesDocuments checked Jul 30, 2026

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