Multi-Function Device Fleet Replacement, Lease, and Cost-Per-Copy Maintenance Services

The government authority in Hollywood, FL, seeks multi-function device (MFD) fleet replacement, lease, and cost-per-copy maintenance services. The scope includes a fleet assessment, proposing a right-sized deployment of new MFDs under a 60-month lease. Services encompass delivery, installation, configuration, networking, integration with Papercut MF, and all-inclusive maintenance and supplies via a cost-per-copy agreement. Training, automated meter collection, consolidated invoicing, fleet reporting, account management, and incumbent fleet removal with data sanitization are also required. The fleet will primarily consist of letter/legal devices, with some tabloid/A3 capable devices. All devices must support automatic duplex printing/copying, single-pass duplex scanning, scan-to-email, scan-to-network-folder, and be compatible with Windows environments and the City's network. Eligibility is restricted to US organizations. A non-mandatory pre-bid meeting is scheduled for August 19, 2026, and all questions are due by August 25, 2026. The authority is seeking proposals and has not stated a budget.