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Catering, Entertainment, Field Trips, Fundraising, Food, Restaurants, Rentals, Retail, and Other Related Products and Services

McAllen, TexasTexas, USADue Saturday, June 30, 2029
Client
McAllen, Texas
RFP Number
EXTRA-75237
Posted
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Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The government authority located in McAllen, TX needs vendors to supply catering, entertainment, field trips, fundraising, food, restaurants, rentals, retail, and other related products and services. The requested scope includes catering services such as meals, snacks, boxed meals, buffets, and beverages; entertainment services like DJs, magicians, comedians, characters, interactive entertainment, and gaming; field trip destinations and services covering admission fees and group packages; and fundraising offerings including product sales, online platforms, spirit merchandise, food programs, photography, books, magazines, and yearbooks. Eligibility requires an onshore USA organization, and workers will perform the work offsite. The buyer expects proposals for the budget rather than stating a fixed amount. Bidders must submit all questions no later than June 21, 2029. The provided text omits specific evaluation criteria and additional key dates.

Key solicitation details

AI-extracted from General Terms and Conditions (RFP) 5.15.26.pdf, 2027-1017 Specifications and Scope of Work.pdf. Confirm against the original documents before bidding.

McAllen Independent School District is soliciting proposals for catering, entertainment, field trips, fundraising, food, restaurants, rentals, retail, and other related products and services on an as-needed basis. Proposals will be evaluated as received through June 30, 2029. Eligibility is restricted to USA organizations.

Issued by
McAllen Independent School District
Questions due
June 21, 2029
Proposals considered through
June 30, 2029
How to submit
Electronic via Ionwave portal, or sealed hard copy, CD, or USB via mail or hand delivery
Submission details
Submitted electronically via Ionwave or delivered to 2000 N. 23rd Street, McAllen, TX. One response per company.
Contract term
Coterminous contract ending June 30, 2030, with proposals considered through June 30, 2029
Place of performance
McAllen, Texas
Insurance and bonding
Statutory Workman's Compensation (for work on District property), Commercial General Liability ($1,000,000 each claim and aggregate with District as additional insured), and Automobile Liability ($100,000 property damage per occurrence).

How proposals are evaluated

Purchase price
Reputation of the vendor and of the vendor's goods or services
Quality of the vendor's goods or services
Extent to which the goods or services meet the District's needs
Vendor's past relationship with the District
Impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses
Total long-term cost to the District to acquire the vendor's goods or services
Vendor principal place of business or employment in Texas

Scope of work

  • Catering Services including breakfast, lunch, snacks, boxed meals, buffet, and beverage service
  • Entertainment Services including DJs, magicians, comedians, character appearances, interactive entertainment, and gaming
  • Field Trip Destinations and Related Services including admission fees and group packages
  • Fundraising Products and Services including product sales, online platforms, spirit merchandise, photography, books, and yearbooks
  • Food Products including bakery items, specialty foods, retail products, and snacks
  • Restaurant Services including individual meals, group orders, catering packages, pick-up, and delivery
  • Rental Services including inflatables, rides, decor items, and equipment rentals
  • Other Related Products and Services including floral, balloon arrangements, decoration, and dry cleaning services

Minimum qualifications

  • Must be a well-established organization with an adequate number of trained personnel
  • Principals must not be debarred, suspended, proposed for debarment, or voluntarily excluded from public procurements
  • Must have adequate financial resources or the ability to obtain them
  • Must maintain a satisfactory record of performance, integrity, and ethics
  • Must maintain all required licenses, permits, certifications, and insurance
  • Must comply with District safety, security, visitor, and criminal background check requirements when applicable

Documents to include with the bid

  • Form W-9
  • Contractor Certifications Form
  • Felony Conviction Notification
  • Form 1295
  • Conflict of Interest form
  • Certificate of Insurance (Acord 25 Form)
  • Percentage discount pricing program submittal

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