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Emergency Debris Removal and Monitoring Services

Richmond, VirginiaVirginia, USADue Friday, October 23, 2026
Client
Richmond, Virginia
RFP Number
DISPOS-9712
Posted
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Category
Waste Disposal Services
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The government authority in Richmond, VA requires emergency and non-emergency debris monitoring and removal services. The buyer needs a vendor capable of clearing, removing, reducing, recycling, and lawfully disposing of large volumes of disaster-generated debris from public property, public rights-of-way, and waterway areas. Requested monitoring services include contract compliance supervision, inspection, documentation, electronic load ticket verification, dashboard reporting, and supplying field, disposal site, staging site, and inspection personnel. The buyer limits eligibility to USA organizations and requires onsite work performance. Bidders must submit proposals digitally via email or online, as the buyer seeks proposal pricing rather than stating a set budget. The buyer sets a two-year contract period. Interested vendors may attend an optional preproposal conference on September 8, 2026. Bidders must submit all questions no later than September 24, 2026.

Key solicitation details

AI-extracted from Emergency_Debris_Removal_and_Monitoring_Services_RFP__124607_-_Final.pdf. Confirm against the original documents before bidding.

The Commonwealth of Virginia is soliciting proposals to establish optional-use contracts with qualified suppliers for emergency and non-emergency debris removal and monitoring services. Services support Commonwealth agencies, higher education institutions, and other public bodies across Virginia. Offerors may bid on Lot 1 (Monitoring Services), Lot 2 (Debris Removal Services), or both.

Issued by
Commonwealth of Virginia Division of Purchases & Supply (DPS)
Issue Date
08/24/26
Optional Pre-proposal Conference
September 8, 2026 at 11:00 AM
Questions due
September 24, 2026 no later than 2:00 PM
Proposals due
10/23/26 at 2:00 PM (local time)
Contract start
February 1, 2027
How to submit
Electronic Response Submission via eVA
Submission details
Submitted digitally via eVA.virginia.gov. No emails, paper mail, or faxes accepted. Entire response limited to 100 typed pages, minimum 11 point font, 8 1/2 x 11 inch page size.
Contract term
Initial period of two (2) years beginning February 1, 2027 – January 31, 2028, with four (4) optional 1-year renewal periods.
Place of performance
All Commonwealth of Virginia agencies, institutions of higher education, or other public bodies statewide.
Insurance and bonding
Performance and Payment bonds required upon task order execution as specified by Authorized User. Standard state required insurance coverage required at award.
Funding
FEMA Public Assistance, FHWA, state, and local emergency funding requirements

How proposals are evaluated

Price10
DSBSD Certified Small Business20

Scope of work

  • Debris removal monitoring services (Lot 1)
  • Debris removal services (Lot 2)
  • Contract compliance supervision and inspection
  • Electronic load ticket verification and dashboard reporting
  • Disposal site, staging site, and field debris monitoring
  • Clearing, removing, reducing, recycling, and disposing of disaster-generated debris
  • Temporary Debris Storage and Reduction Site (TDSRS) management and air curtain burner operations
  • Traffic control and work-zone safety management

Minimum qualifications

  • Properly licensed to provide specified goods/services including CDL, DPOR, HazMat, and HAZWOPER as applicable
  • Registered in eVA
  • Registered to transact business in Virginia with State Corporation Commission or state exemption reason
  • Established management team and key personnel with demonstrable experience in major disaster recovery projects
  • Financial and operational capacity to perform major recovery operations before initial payment
  • Ability to place field monitors within 24 hours after notice to proceed
  • Operations Manager on call 24/7 during activation and able to physically respond within 1 hour of notification

Documents to include with the bid

  • Signed RFP cover sheet and all addenda acknowledgements
  • Attachment 1: Completed and Signed State Small Business Subcontracting Plan
  • Attachment 2: Completed and Signed State Corporation Commission Form (SCC Form)
  • Attachment 3: Completed and Signed Vendor Data Sheet
  • Attachment 4: Completed and Signed Proprietary and Confidential Information Form
  • Attachment 5: Certification of Compliance With Prohibition of Political Contributions and Gifts During the Procurement Process
  • Attachment 6: Completed Pricing Market Basket
  • Attachment 7: Reimbursement Sample Packet (Debris Monitoring Services Only)
  • Attachment 8: Completed Pricing Schedule in Excel Format

Verify important details

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2 available filesDocuments checked

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