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Recycling Engagement and Analytics Application Solution

PennsylvaniaPennsylvania, USADue Tuesday, October 6, 2026
Client
Pennsylvania
RFP Number
SW-118679
Posted
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Category
Software, System and Application
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The buyer seeks a recycling engagement and analytics application solution featuring a resident-facing mobile application and a web-based tool. The buyer provides weekly refuse, biweekly recycling, and biannual yard debris curbside collection to approximately 116,000 households, while also operating drop-off programs. The requested solution must provide automated, scheduled, and emergency notifications via calendar, text, email, and push notification systems. It must feature a mobile app and web online hub for collection requirements, reminders, drop-off locations, and special event information. An item search tool enabling keyword and image searches with local disposal guidelines is required, while mapping links and online payment or scheduling features are optional. The buyer limits eligibility to US organizations, and the work will occur offsite. Interested bidders must submit all questions by September 28, 2026. Bidders may submit responses digitally via email or online, and the buyer seeks proposals for the budget.

Key solicitation details

AI-extracted from Recycling_Engagement_and_Analytics_Application.pdf. Confirm against the original documents before bidding.

The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Public Works, is seeking proposals for a resident-facing mobile application and web-based tool for waste and recycling engagement, education, and outreach. The solution will service approximately 116,000 households receiving curbside waste collection services. Eligibility is restricted to US onshore organizations.

Issued by
City of Pittsburgh
RFP Released
August 25, 2026
Pre-Proposal Meeting (Non-Mandatory)
September 10, 2026, 1:00pm
Question Submission Deadline
September 28, 2026, 5:00pm
Proposal Submission Deadline
October 6, 2026, 3:00pm
Proposal Review and Supplier Scoring
October 2026
Contract Award
November 2026
How to submit
Electronic via the City e-Procurement Portal
Submission details
Submitted electronically via https://secure.procurenow.com/portal/pittsburghpa. One electronic copy in MS Word or PDF format, with each numbered section uploaded as a separate file.
Set-aside
Annual city goals of 18% MBE, 7% WBE, 5% Veteran-Owned, and 5% LGBTQIA+ small business participation
Place of performance
Offsite
Insurance and bonding
Worker's Compensation insurance; Bodily Injury Liability of no less than $500,000 per person / $1,000,000 per occurrence naming City as additional insured; Property Damage Liability of $500,000 per occurrence and Broad Form Property Damage of $1,000,000.
Funding
Federal funding requirements apply including HUD CDBG, Section 3, Copeland Anti-Kickback Act, and Davis-Bacon Act

How proposals are evaluated

Firm's Qualifications, Experience and Capacity15 points
Qualifications and Experience of Key Personnel15 points
Project Approach and Methodology30 points
Cost Proposal30 points
MWDBE/Veteran-Owned/LGBTQIA+ Participation10 points

Scope of work

  • Resident-facing mobile application and web-based online hub for waste and recycling engagement
  • Service calendar and notification system for delays via text, email, push notifications, and automated calls
  • Item search tool with keyword and image search using locally-informed disposal guidelines
  • In-app Report a Problem feature redirecting users to submit 311 requests
  • Multi-language support including mandatory English, Spanish, and Mandarin
  • Integration with existing address geocoding and RouteSmart environment
  • Targeted messaging and emergency notifications to specific routes or geographic areas
  • Primary point of contact for customer support, bug fixes, and technical inquiries

Minimum qualifications

  • Onshore US organization only
  • Primary technical support contact ideally located within contiguous U.S. time zones
  • Compliance with ADA online standards set by the Department of Justice for municipalities
  • Registration on SAM.gov for federally funded projects

Documents to include with the bid

  • Response to Scope
  • Cost Proposal
  • Attachment A - Functional Requirements
  • Attachment B - Technical Requirements
  • Equal Opportunity Review Commission (EORC) Participation Form
  • MWDBEVOSB Commitment Form
  • Vendor Registration Form
  • Non-Collusion Affidavit
  • Delinquent Tax Certification
  • SAM.gov Proof of Registration

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

3 available filesDocuments checked

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