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Compliance Monitoring Software

CaliforniaCalifornia, USADue Wednesday, October 7, 2026
Client
California
RFP Number
SW-118807
Posted
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Category
Software, System and Application
Budget
Looking for Proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The buyer needs a vendor to provide an existing, production-ready compliance monitoring software platform to support affordable housing compliance monitoring activities. The required scope includes software implementation, system configuration, data migration from existing software, and user training for City staff and external stakeholders. The vendor must also deliver ongoing system maintenance, upgrades, technical support, and enhancements. The buyer limits eligibility to onshore vendors located within the United States, and the vendor will perform the work offsite. The contract period will span one year. Bidders may submit responses digitally through email or online, and the buyer requests proposals to determine the budget. Bidders must submit all questions no later than September 16, 2026.

Key solicitation details

AI-extracted from 20260824142125276 RFP P01-2027 Compliance Monitoring Software Solution BID DOC (1).pdf. Confirm against the original documents before bidding.

The City of Chula Vista is seeking competitive proposals from experienced and qualified individuals or firms to provide a professional affordable housing compliance software solution already existing and in use by other public agencies or jurisdictions. The platform will support compliance programs for more than 2,400 units of deed-restricted affordable housing across 38 properties.

Issued by
THE CITY OF CHULA VISTA
RFP Posted to PlanetBids
August 28, 2026 8:00 A.M.
Question Submittal through PlanetBids
September 9, 2026 12:00 P.M.
Response to Questions Released
September 16, 2026 5:00 P.M.
RFP Response and Proposal Due
October 7, 2026 12:00 P.M.
Presentations/Interviews
November 16-20, 2026 TBD
Selection of Consultant
November 20, 2026
Agreement Development
November/December 2026
Contract Inception
January 1, 2027
How to submit
Electronic via PlanetBids
Submission details
One (1) original PDF document uploaded in PlanetBids on or before the due date. Late proposals or proposals received via email/fax will not be considered.
Contract term
Initial term of one and one-half years (18 months) with up to four (4) one-year options to renew; or initial term of three and one-half years (42 months) with up to two (2) one-year options if current software provider is selected.
Place of performance
Offsite / City of Chula Vista, CA
Insurance and bonding
Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability ($1,000,000 per accident), Workers' Compensation (Statutory Limits), and Employer's Liability ($1,000,000 per accident/disease).
Funding
HOME Investment Partnerships Program, Community Development Block Grant (CDBG) program, exempt facility bonds under 26 U.S. Code Section 142

How proposals are evaluated

Experience/Past Performance/References
Personnel
Approach to Work
Proposed Cost

Scope of work

  • Software Implementation and Configuration
  • Data Migration and System Transition
  • User Training and Stakeholder Support
  • System Maintenance, Technical Support, and Enhancements
  • Reporting, Compliance Monitoring, and System Functionality

Minimum qualifications

  • Software platform must be already existing and in use by other public agencies or jurisdictions
  • Minimum of 5 years City-specific public sector experience
  • City of Chula Vista Business License prior to commencement of work

Documents to include with the bid

  • Table of Contents
  • General Information and Experience
  • Capabilities
  • Five (5) Client References
  • Firm's Methodology and Approach to Work
  • Firm's Philosophy and Ethical Standards
  • Fee Proposal (Attachment A - Cost Proposal Table)
  • Resumes of primary professional staff members
  • Vendor Risk Assessment (VRA) Questionnaire
  • Signed Addenda

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

4 available filesDocuments checked

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