Cloud-Based Enterprise Resource Planning System

Washington, USADue Friday, October 16, 2026

Client: —
RFP Number: SW-118927
Posted: —
Category: Software, System and Application
Budget: Looking for proposal
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The buyer seeks a vendor to provide, implement, train, and support a cloud-based Enterprise Resource Planning (ERP) solution. The requested scope encompasses general ledger, financial management, budget development and management, accounts payable, accounts receivable, cash management, bank reconciliation, purchasing, contract management, project accounting, human resources, payroll, position control, employee self-service, recruiting and onboarding, workflow automation, document management, learning management, performance management, advanced recruiting, AI-assisted analytics, predictive forecasting, fixed assets, and advanced contract lifecycle management. The buyer limits eligibility to USA organizations only for onshore consideration, and the selected vendor will perform the work offsite. The buyer has not specified a set budget and expects proposals to provide pricing. Key dates include a pre-bid meeting on September 10, 2026, and a deadline of September 18, 2026, for all question submissions.

Key solicitation details

AI-extracted from Lacey_Fire_District_ERP_RFP_FINAL.pdf. Confirm against the original documents before bidding.

Lacey Fire District 3 is seeking proposals from qualified vendors to provide, implement, train, and support a modern cloud-based Enterprise Resource Planning (ERP) solution to replace its existing environment. The District serves over 110,000 people, employs approximately 193 personnel, and seeks a platform with an expected lifecycle of 10 to 20 years. Competitive bidding is open to onshore USA organizations.

Issued by: Lacey Fire District 3
RFP Issued: September 1, 2026
Pre-Proposal Conference: September 10, 2026 at 8:30am Pacific Time
Deadline for Written Questions: September 18, 2026
District Responses / Addendum: September 25, 2026
Final addendum/last substantive clarification: October 2, 2026
Proposal Due Date and Time: October 16, 2026 at 2:00pm Pacific Time
Notice of Intent to Award: December 21, 2026
Anticipated Contract Award Date: January 22, 2027
Contract Execution: February 1, 2027
Go-Live Date: January 1, 2028
How to submit: Electronic via email
Submission details: Submitted electronically to [email protected]. Written narratives in PDF format, matrices/cost proposal in MS Excel format including vendor name in file naming. If exceeding 150 MB, provide a secure download link.
Contract term: Expected lifecycle of at least 10 years, with potential to remain primary ERP platform for 20 years or more
Place of performance: Offsite
Insurance and bonding: Cybersecurity insurance coverage
Funding: RCW 39.04.270

How proposals are evaluated

Total Cost of Ownership

10%

Scope of work

General Ledger and Financial Management
Budget Development and Budget Management
Accounts Payable and Accounts Receivable
Cash Management and Bank Reconciliation
Purchasing, Procurement, and Contract Management
Project Accounting and Fixed Assets
Human Resources, Recruiting, and Onboarding
Payroll, Position Control, and Time & Attendance

Minimum qualifications

Onshore (USA Organization Only)
Minimum of five public-sector references, including at least two Washington State local governments and at least one public safety/special-district environment
At least two references completed implementation within the prior three years

Documents to include with the bid

Written narratives in PDF format
Requirements Response Matrix in MS Excel format
Cost Proposal in MS Excel format
Financial stability documentation or SEC filings
Attachment A – Detailed ERP Requirements Matrix
Attachment B – Vendor Cost Proposal Form and Vendor Certification

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked Sep 2, 2026