Water and Sewer Utility Study Service
- Client
- Ashburn, Virginia
- RFP Number
- EXTRA-75687
- Posted
- —
- Category
- Professional, Consulting, Administrative or Management Support Services
- Budget
- Looking for proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe government authority in Ashburn, VA needs a vendor to provide an independent, comprehensive, and data-driven water and sewer utility study service. The buyer requires the selected vendor to perform an assessment of the participating agency's water and wastewater utility systems to evaluate operational, financial, and infrastructure conditions. The vendor must assess background and existing conditions, financial sustainability, operational and infrastructure performance, and governance, management, and business practices. Additionally, the vendor must synthesize findings into a comprehensive risk evaluation and identify opportunities that support reliable service, asset management, and long-term viability. The buyer limits eligibility to onshore USA organizations and requires onsite performance of the work. The buyer requests proposals for the budget and requires vendors to submit all questions no later than September 11, 2026.
Key solicitation details
AI-extracted from RFP 2026-056-1100001- Western Towns Water and Sewer Utility Study (1).pdf. Confirm against the original documents before bidding.
Loudoun Water, in partnership with Loudoun County, is seeking proposals from qualified consulting organizations to perform a comprehensive water and sewer utility study for participating Western Loudoun Towns. The study will evaluate operational, financial, governance, and infrastructure conditions to establish a practical decision-making framework for long-term viability. Onshore USA organizations are eligible to submit proposals.
- Issued by
- Loudoun Water
- RFP Advertised
- August 31, 2026
- Questions due
- September 11, 2026, 2:00 pm (EST)
- Issue Addendum addressing questions received
- September 25, 2026
- Responses (proposals) to RFP due
- October 14, 2026, 2:00 pm (EST)
- Shortlist notification
- November 6, 2026
- Shortlist vendor interviews (if needed)
- November 16-20, 2026
- Notice of Award
- December 1, 2026
- Execute Agreement, Kick Off Project
- January, 2027 TBA
- How to submit
- Electronic via Loudoun Water's online e-Procurement system, IonWave
- Submission details
- Submit online through IonWave. Proposals are limited to 15 pages (inclusive of Tabs 1-3; Tabs 4-6 excluded). RTM and Cost Proposal files must be in Microsoft Excel format.
- Contract term
- Completion expected within a 12-month timeframe beginning in Fall 2026
- Place of performance
- Onsite in Ashburn, VA and participating Western Loudoun Towns (Lovettsville, Hillsboro, Round Hill, Purcellville, Hamilton, Middleburg)
- Insurance and bonding
- Workers' Compensation (Statutory) and General Liability coverage naming Loudoun Water as an additional insured
- Funding
- Loudoun County
How proposals are evaluated
| Project Team Qualifications as described in Tab 1 and in Appendix A.1 | 30 Points |
| Technical Approach & Methodology as described in Tab 2 | 25 Points |
| Relevant Project Experience as described in Tab 3 | 25 Points |
| Understanding of Small-System Challenges as described in Tab 4 | 15 Points |
| Ability to Meet Schedule as described in Tab 5 | 5 Points |
Scope of work
- Background and existing conditions assessment
- Financial assessment of participating utility systems
- Operational and infrastructure assessment
- Governance, management, and business practices assessment
- Findings, risk evaluation, and opportunities synthesis
- Final report of findings with executive summary
Minimum qualifications
- Onshore (USA Organization Only)
- Properly licensed to provide specified goods/services in Virginia
- Authorized to transact business in the Commonwealth of Virginia
Documents to include with the bid
- Appendix A.1 - Offeror's Data Sheet
- Appendix A.2 - Proof of Authority to Transact Business in Virginia
- Appendix A.3 - Proprietary Information
- Appendix A.4 - Non-binding Cost Estimate
- Current Certificate of Insurance
- RTM document in Microsoft Excel format
- Cost Proposal document in Microsoft Excel format
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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