What the buyer needs
AI summaryThe government authority located in Houston, TX needs a vendor to provide locksmith services for a five-year contract period. The selected vendor must deliver 24/7 emergency service with same-day response times, respond to emergency calls within one business day, and assist in writing specifications for repairs, remodels, and new construction. Scope requirements include installing, repairing, maintaining, cleaning, adjusting, calibrating, and servicing commercial lockable hardware—such as doors, automatic electric doors, windows, lockers, and magnetic keying systems—and related equipment. The vendor must also design, produce, modify, and maintain lock hardware, master key systems, and preventative maintenance programs. To qualify, eligible bidders must be US organizations performing work offsite. The buyer accepts digital responses via email or online and seeks budget proposals. Vendors must attend a mandatory pre-bid meeting on October 7, 2026, and submit all questions no later than October 21, 2026.
Scope of work
- Install, repair, and maintain commercial lockable hardware, doors, automatic electric doors, windows, lockers, and magnetic keying systems
- Maintain, design, and implement master key systems and lock code systems
- Maintain, clean, adjust, calibrate, and service equipment
- Produce and modify hardware for locks, replace broken or lost keys, and provide Medco Security Keys
- Design, implement, and maintain preventative maintenance programs
- Provide 24/7 emergency locksmith services with same-day response time
- Assist in writing specifications for repairs, remodels, and new construction
- Monitor work done by outside contractors for code adherence
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Company Background & Responsiveness | 20 |
| Service Delivery & Capability | 20 |
| Technical Capability | 20 |
| Staff Qualifications & Experience | 20 |
| Vendor Experience & Qualifications | 15 |
| Cost Effectiveness | 25 |
Minimum qualifications
- Locksmiths assigned must have a minimum of five (5) years of experience in the field
- Locksmith and/or subcontractor must keep all city, state, and federal licenses current
- Locksmith and/or subcontractor must keep current insurance
- Vendor must provide 24/7 emergency service with same day response time
- Vendor must be prepared to provide Medco Security Keys (MX key blank)
- Personnel must be groomed and wear uniforms bearing company emblem and employee name or badge
- Onshore US Organization
Documents to include with your response
- Attachment A Vendor Proposal Responses and Qualifications
- Attachment B Excel Bid Sheet
- Form I Proposal Cover Statement and Notice of Intent to Submit
- Form II Disclosure of Potential Conflict of Interest
- Form III Certification Regarding a Drug-Free Workplace
- Form IV Certification Regarding Lobbying
- Form V Certification Regarding Texas Corporate Franchise Tax
- Form VI Certification Regarding State Assessment
- Form VII Certification Regarding Debarment
- Form VIII Insurance Requirements
How to submit
- Method
- Electronic via email
- Instructions
- Submit Attachment A, Attachment B Excel Bid Sheet, and one PDF of the ten required documents with original authorized official signatures via email to the Agency RFP contact.