What the buyer needs
AI summaryThe government authority in Rochester, NY requires a vendor to provide full, integrated banking services. The requested scope includes general deposit, account reconciliation, ACH, check image, check payment, controlled disbursements, information reporting, funds transfer, zero balance accounts, electronic consolidator, EDI payment, and online banking services. The vendor must deliver online banking features such as secure dual administration, statement downloads compatible with Excel, daily detailed account reporting, and image viewing for deposit tickets and canceled checks. Onsite performance of the work is required. Only United States organizations are eligible for this opportunity. The contract period covers three years, and the buyer seeks proposals to establish the budget. Interested bidders must submit all questions no later than October 12, 2026.
Scope of work
- General deposit services
- Account reconciliation services
- ACH services and direct deposit of payroll
- Check payment and image services
- Controlled disbursement services
- Information reporting and online banking
- Lockbox services
- Wire and funds transfer services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Public Sector Experience/Resources | 10 Pts |
| Credit Quality and Collateral Requirements | 25 Pts |
| Experience/Qualifications of Assigned Personnel | 20 Pts |
| Ability to Provide Basic Services Requested | 20 Pts |
| Proposed Fee for Services | 25 Pts |
Minimum qualifications
- Must be a local qualified financial institution
- Must be an onshore US organization
- Must have direct experience servicing public sector clients
- Must have physical branch locations within a 10-mile radius of 475 Norris Drive
- Must comply with capital structure requirements necessary to service the account
- Must adhere to the Authority's Statement of Investment Policy and collateralization requirements
Documents to include with your response
- One copy of annual financial reports for the past 3 years
- Cover Letter
- Completed and signed Exhibit A (Offerer/Bidder Disclosure of Prior Non-Responsibility Determination)
- Completed Exhibit C (Bank Services Bid Form)
- Completed Exhibit D (Banking Services Proposal - Additional Services and Costs), if applicable
- Signed Addenda acknowledgement(s), if applicable
- Completed Exhibit E (Financial Institution Request for Information)
How to submit
- Method
- Delivery service (such as UPS or FedEx) in a sealed envelope
- Instructions
- Submit 6 copies in a sealed envelope labeled RFP - Banking Services to Amy Molinari. Deliver to blue drop box at Employee Entrance - Door 19. Proposal limit is 75 pages.