Electronic Document and Records Management System

The buyer seeks a vendor to provide a SharePoint-based Electronic Document and Records Management System (EDRMS) supporting records management, information governance, collaboration, privacy, security, and user adoption objectives. The vendor must possess technical capability, implementation resources, and organizational capacity to plan, implement, and support the solution within SharePoint Online and Microsoft 365. Requested scope includes enterprise information architecture design, defensible records lifecycle management, data migration, pilot implementation, phased rollout support, post-implementation support, stabilization, and disclosure of Microsoft licensing impacts. The solution must also support Freedom of Information (FOI), eDiscovery, search, and export requirements. Only Canadian onshore organizations are eligible to bid. The vendor will perform all work offsite. The buyer hosts a pre-proposal meeting on October 06, 2026, and requires vendors to submit all questions by October 16, 2026. The buyer seeks proposal submissions for budget consideration.