About this opportunity
AI summaryThe Secretary of State requires a vendor to provide a notary automation solution to replace its legacy paper-based PowerBuilder and Oracle system. The requested scope includes managing notary commissioning, education vendors, and seal manufacturers. The new solution must enable users to configure certificate templates, manage compliance cases, set display sort orders, schedule recurring data migration tasks, and send dynamic notifications. It must also allow external users to reset passwords and recover usernames. The buyer limits eligibility to onshore United States vendors and requires offsite work performance. Bidders must submit proposals digitally via email or online, and the buyer seeks budget proposals directly from respondents. The buyer establishes a contract period of one year. Interested parties must submit all questions no later than November 05, 2026.
Buyer and opportunity details
- Client
- Secretary of State
- Solicitation No.
- 0890-2026-001
Scope of work
- Project management and planning deliverables
- System technical architecture documentation, data model, and detailed design specifications
- Data conversion and data migration from legacy system
- Design, development, and testing for Program Increments I through IV
- NAP 2.0 final system and interfaces integration testing and user acceptance testing
- System training materials and completion of training
- Implementation, soft launch, go-live, and stabilization support
- Maintenance and operations support and service desk services
Minimum qualifications
- Development Lead shall have at least three (3) years of experience on a Qualifying project
- Development Lead shall have at least three (3) years of experience in designing and implementing a system
- Development Lead shall have at least three (3) years of experience as a technical lead
- Development Lead shall have at least three (3) years of experience developing a distributed and multi-tier system
- Development Lead shall have at least three (3) years of experience developing APIs and web services for high volume simultaneously transactional systems
- Development Lead shall have at least two (2) years of experience on a project that implemented a solution
- Development Lead shall have at least five (5) years of experience as a full-stack development lead
- Development Lead shall have at least five (5) years of experience on projects using both relational and non-relational databases
Documents to include with your response
- Deliverable Expectation Document (DED)
- Deliverable Certification Cover Letter
- Change Request Form
- Staff qualifications form, customer references, and current resume for key staff replacement candidates
- Generative Artificial Intelligence (GenAI) Disclosure
Key dates
- Questions due
- November 05, 2026
How to submit
- Method
- Electronic via Email or Online
- Instructions
- Response can be submitted digitally via Email or Online.
Contract details
- Term
- one year
- Place of performance
- Offsite
- Insurance and bonding
- Commercial General Liability of not less than $2,000,000 per occurrence and $4,000,000 annual policy aggregate; Professional Liability (Errors and Omissions); Statutory Workers Compensation and Employer's Liability Insurance.