What the buyer needs

AI summary

The Roanoke Valley Resource Authority needs a qualified vendor to establish and operate an Alternative Waste Recycling Program. The contractor must collect, haul, process, and lawfully recycle batteries, e-waste, and diverted plastics, while furnishing, placing, and maintaining appropriate weatherproof collection containers. The contractor manages all site operations, loading, transportation, spill response, and final material disposition, and must remit revenue payments for recovered material values to the Authority. Only onshore USA organizations are eligible to bid. Firms must submit questions in writing by email to Jeremy Garrett by October 23, 2026, at 4:00 PM. A non-mandatory pre-proposal site visit takes place on October 13, 2026, at 10:00 AM, and prospective attendees must notify the Authority by email before October 12, 2026, at 4:00 PM. Bidders must submit proposals by November 6, 2026, at 2:00 PM electronically through eVA, or by mail or hand delivery to the Authority. The text states that the budget is looking for proposals. The initial contract term is one year from execution, with up to four additional one-year renewal terms available by mutual agreement. The document provided does not state how proposals are evaluated.

Scope of work

Collection and lawful recycling of batteries including household, lithium-ion, and lead-acid batteries
Collection and lawful recycling of electronics (e-waste) including computers, monitors, televisions, printers, cell phones, and small electronic appliances
Collection and lawful recycling of plastics diverted from the solid waste stream
Furnishing, placement, and maintenance of weatherproof collection containers
Scheduling, loading, hauling, transportation, processing, recycling, and final disposition of materials
Spill prevention and response, housekeeping, and container security
On-call collection, hauling, and container-swap services within 72 business hours of notification
Monthly payment remittance, reconciliation, weighing documentation, and reporting including certificates of recycling or destruction

How proposals are evaluated

Criterion	Weight / scoring
Revenue to the Authority — proposed revenue structure and value returned to the Authority across all material streams	30 points
Operational Plan and Approach — container plan, collection/response approach, site utilization, and overall program design	25 points
Qualifications, Experience, and References — demonstrated ability to perform comparable programs	20 points
Regulatory Compliance and Downstream Recycling — permits, R2/e-Stewards certification, battery/DOT handling, and documentation/reporting	20 points
Financial Responsibility and Stability	5 points

Minimum qualifications

Authorized to transact business in the Commonwealth of Virginia pursuant to Va. Code § 2.2-4311.2
Recycle electronics through a facility certified to R2 (Responsible Recycling) and/or e-Stewards standards, or equivalent auditable downstream chain
Perform data destruction for electronics in accordance with NIST SP 800-88 or equivalent recognized standard
Maintain DOT packaging and labeling compliance and Universal Waste standards (40 CFR Part 273) for batteries
Possess required environmental and transportation permits, licenses, and registrations

Documents to include with your response

Completed and signed Revenue Proposal Sheet (Attachment A)
Operational Plan
Regulatory and Certification Documentation
Qualifications and Experience Summary
Minimum three (3) verifiable references
Sample Monthly Report
Proof/Confirmation of Insurability
Signed Proposal Certification (bottom of Attachment A)
Completed Addendum Acknowledgment Form (Attachment C)
Completed Proposal Submission Checklist (Attachment B)

How to submit

Method: Electronic via eVA, mailed hard copy, or hand delivered
Instructions: Electronic submissions via eVA (eva.virginia.gov). Mailed or hand delivered to Roanoke Valley Resource Authority, 1020 Hollins Road NE, Roanoke, VA 24012 (Attention: Jeremy Garrett, Director of Operations). Submissions must be sealed and clearly marked PROPOSAL — RFP-2026-01 — ALTERNATIVE WASTE RECYCLING PROGRAM.